Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for elevator upgrades at the Jerry Hammond Center, 1111 E. Broad Street.
This project is for the renovation of six elevators at the Jerry Hammond Center, 1111 E. Broad Street. These elevators are at the end of their useful life and there is a difficulty in obtaining necessary replacement parts for routine maintenance. This renovation project will modernize and upgrade the equipment and controls for each elevator, ensuring that all six function as intended. The work also includes ensuring that all elevators and related systems are up to current elevator code.
The Department of Finance and Management, Office of Construction Management, solicited bids for the elevator upgrade at the Jerry Hammond Center, 1111 E. Broad Street. The project was formally advertised. On September 21, 2018 the city received five (5) bids (0 FBE, 0 MBE) as follows:
Company Bid Amount Certification
R.W. Setterlin Building Company $1,932,000.00 EBOCC
The Righter Company, Inc. $1,956,000.00 EBOCC
Altman General Contractors $1,968,093.00 EBOCC
2K General Company $2,010,000.00 EBOCC
Gutknecht Construction Co. $2,044,000.00 EBOCC
R.W. Setterlin Building Company submitted the lowest bid and the Office of Construction Management therefore recommends the bid award be made to the lowest, most responsive and responsible bidder, R.W. Setterlin Company.
R.W. Setterlin Building Company Contract Compliance No. 31-0836188, expiration date February 24, 2019.
Fiscal Impact: This legislation authorizes an expenditure of $1,932,000.00 from the Construction Management Capital Improvement Fund for services related to the elevator upgrades at the Jerry Hammond Center, 1111 E. Broad Street. $2.0 million was budgeted within the Construction Management Capital Improvement Fund for this project. These funds are contingent upon the 2018 Bond Sale.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for elevator modernization at the Jerry Hammond Center, 1111 E. Broad Street; and to authorize the expenditure of $1,932,000.00 from the Construction Management Capital Improvement Fund. ($1,932,000.00)
Body
WHEREAS, there is a need to modernize the existing elevators located at the Jerry Hammond Center, located at 1111 E. Broad street; and
WHEREAS, this modernization would include upgrading the equipment and controls for each elevator; and
WHEREAS, the Office of Construction Management solicited bids for this project and five firms submitted bids; and
WHEREAS, R.W. Setterlin Building Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $1,932,000.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Department, to enter into a contract with R.W. Setterlin Building Company for services related to elevator upgrades at the Jerry Hammond Center, 1111 E. Broad Street; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for elevator modernization and upgrades at the Jerry Hammond Center, 1111 E. Broad Street.
SECTION 2. That the expenditure of $1,932,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, is hereby authorized in Fund 7732, Construction Management Capital Improvement Fund, in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.