Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc., in the amount of $2,770,783.79; to encumber funds with the Division of Design and Construction for inspection, testing, and prevailing wage coordination services in the amount of $382,965.55; all in connection with the Charleston Avenue Drainage Improvements, Resurfacing and ADA Curb Ramps Project.
This project will mitigate street and yard flooding within the area located along High Street from Bill Moose Run to Charleston Avenue, Sunnyside Lane, Kanawha Avenue and Charleston Avenue, by constructing a storm sewer, street resurfacing and ADA curb ramp installation.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six (6) bids on August 25, 2010. These bids were received from: John Eramo & Sons, Inc. - $2,770,783.79; Nickolas Savko & Sons, Inc. - $2,823,727.21; Double Z - $2,849,714.05; George J. Igel - $2,911,249.84; Underground Utilities - $2,911,892.98 and Complete General Construction Co. - $2,970,535.58.
The lowest and best bid was from John Eramo & Sons, Inc. for $2,770,783.79. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
Contract Compliance Information: 31-0724866, expires 02/05/12, Majority
3. FISCAL IMPACT: The construction costs will be paid by the Division of Sewerage and Drainage and the Division of Design and Construction. Funding for storm sewers is available by transferring cancelled funds from finished projects within the Storm Sewer Bonds Fund. Funding for street resurfacing and ADA curb ramps is available by transferring funds within the Streets and Highways G.O. Bonds Fund. Both Divisions will amend the 2010 Capital Improvements Budget to have sufficient authority for this project. The Division of Sewerage and Drainage will create authority in the appropriate project based upon the monies transferred from cancellations from finished projects.
Title
To authorize the Director of Public Utilities to execute a construction contract with John Eramo & Sons, Inc.; for the Charleston Avenue Drainage Improvements, Resurfacing and ADA Curb Ramps Project, to provide for payment of inspection, material testing and prevailing wage coordination services to the Division of Design and Construction; to authorize the transfer and expenditure of $2,402,404.85 within the Storm Sewer Bonds Fund for the Division of Sewerage and Drainage; to authorize the transfer and expenditure of $751,344.48 within the Streets and Highways G.O. Bonds Fund for the Division of Design and Construction; and to amend the 2010 Capital Improvements Budget. ($3,153,749.34)
Body
WHEREAS, six (6) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on August 25, 2010 for the construction of the Charleston Avenue Drainage Improvements, Resurfacing and ADA Curb Ramps Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Charleston Avenue Drainage Improvements, Resurfacing and ADA Curb Ramps Project; and
WHEREAS, this project will mitigate street and yard flooding within the area located along High Street from Bill Moose Run to Charleston Avenue, Sunnyside Lane, Kanawha Avenue and Charleston Avenue, by constructing a storm sewer, street resurfacing and ADA curb ramp installation; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Storm Sewer Bonds Fund and the Streets and Highways G.O. Bonds Fund to provide funds in the appropriate project for these expenditures; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Storm Sewer Bonds Fund and the Streets and Highways G.O. Bonds Fund for aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for purposes of providing sufficient authority in the appropriate project for these expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage to enter into a construction contract with John Eramo & Sons, Inc. for the Charleston Avenue Drainage Improvements, Resurfacing and ADA Curb Ramps Project for the preservation of public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Charleston Avenue Drainage Improvements, Resurfacing and ADA Curb Ramps Project with the lowest and best bidder, John Eramo & Sons, Inc., 3670 Lacon Road.; Hilliard, Ohio 43026; in the amount of $2,770,783.79 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Division of Design and Construction; and to pay up to a maximum amount of $382,965.55.
SECTION 2. That the City Auditor be and is hereby authorized to transfer $2,402,404.85 within the Division of Sewerage and Drainage, Division No. 60-15, Storm Sewer Bonds Fund, Fund No. 685, Object Level One-06, Object Level Three-6621 as follows:
TRANSFER FROM:
Fund No. / Project No. / Project Name / OCA Code / Amount
685 / 610850-100000 / Maize Road Area Storm Drainage / 685850 / $401,447.72
685 / 610940-100000 / Wilson Road Drainage Improvements / 685940 / $652,662.44
685 / 610941-100000 / Jasonway Avenue Drainage / 685941 / $326,213.07
685 / 610953-100000 / Briggs Road Ditch Enclosure / 685953 / $620,507.01
685 / 610974-100000 / Woodland & Fifth Avenue SSI / 685974 / $401,574.61
TRANSFER TO:
Fund No. / Project No. / Project Name / OCA Code / Amount
685 / 610742-100000 / Charleston Avenue Drainage Improvements / 685742 / $2,402,404.85
SECTION 3. That the City Auditor be and is hereby authorized to transfer $751,344.48 within the Division of Design and Construction, Division No. 59-12, Streets and Highways G.O. Bonds Fund, Fund No. 704, Object Level One-06, Object Level Three-6631 as follows:
TRANSFER FROM
Fund No. / Project No. / Project Name / OCA Code / Amount
704 / 530282-100055 / Resurfacing - Resurfacing 2010 Project 4 / 742855 / $751,344.48
TRANSFER TO
Fund No. / Project No. / Project Name / OCA Code / Amount
704 / 530282-100057 / Resurfacing - Resurfacing 2010 Project 6 / 745782 / $751,344.48
SECTION 4. That the 2010 Capital Improvement Budget, Ordinance 0564-2010 is hereby amended as follows:
Division of Sewerage and Drainage, Division 60-15:
Fund No. / Project No. / Project Name / Current Authority / Revised Authority / Change
685 / 610742-100000 / Charleston Avenue Drainage Improvements / $0 / $2,402,405 / +$2,402,405 (establish authority for cancellation)
Division of Design and Construction, Division 59-12:
Fund No. / Project No. / Project Name / Current Authority / Revised Authority / Change
704 / 530282-100055 / Resurfacing - Resurfacing 2010 Project 4 / $5,697,725 / $4,946,380 / -$751,345
704 / 530282-100057 / Resurfacing - Resurfacing 2010 Project 6 / $0 / $751,345 / +$751,345
SECTION 5. That for the purpose of paying the cost of the construction contract, the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Storm Sewer Bond Fund No. 685, Project 610742-100000, Object Level Three 6621, OCA Code 685742, Amount $2,402,404.85.
SECTION 6. That for the purpose of paying the cost of the construction contract, the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 59-12, Streets and Highways G.O. Bonds Fund, Fund No. 704, Project 530282-100057, Object Level Three 6631, OCA Code 745782, Amount $751,344.48.
SECTION 7. That the said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.