Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Pomeroy & Associates, Ltd., for professional engineering services for the Fountain Square Stormwater System Improvements Project. This project involves the study, design and construction of stormwater improvements along the Morse Road service road in front of Fountain Square and the Ohio Department of Natural Resources (ODNR) entrance. The project will mitigate poor drainage within this area. It is anticipated that green infrastructure will be involved in the project.
2. ENGINEERING CONTRACT AWARD: Pomeroy & Associates, Ltd. was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through Requests for Proposals". Twelve Requests for Cost Proposals (RFP's) were received and opened on November 4, 2011 from firms having the experience necessary to complete the project: Stantec Consulting Services, Inc., American Structure Point, Pomeroy & Associates, EMH&T, Korda/Nemeth, HDR, Strand, Dynotec, ME Companies, DLZ, CT Consultants and Moody/Nolan.
Upon review of the technical proposals, the bidders were ranked using criteria specified in City Code, and more specifically: proposal quality, competence to perform required work, project schedule, and local workforce. Based upon these criteria, Pomeroy & Associates, Ltd. was chosen for this project. Their Contract Compliance Number is 61-1352158, expires 10/05/2013, majority.
3. FISCAL IMPACT: This legislation includes a transfer within the Storm Recovery Zone Super Build America Bonds Fund to provide sufficient funding for the project, as well as an amendment to the 2012 Capital Improvements Budget to provide sufficient budget authority.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Pomeroy & Associates, Ltd.; for the Fountain Square Stormwater System Improvements Project for the Division of Sewerage and Drainage; to authorize the transfer of $46,008.85 within the Storm Recovery Zone Super Build America Bonds Fund; to amend the 2012 Capital Improvements Budget and to authorize the expenditure of $446,008.85 within the Storm Recovery Zone Super Build America Bonds ($446,008.85).
Body
WHEREAS, Requests for Cost Proposals were received and opened on November 4, 2011 for engineering services for the Fountain Square Stormwater System Improvements Project; and
WHEREAS, Pomeroy & Associates, Ltd., was selected based on the following criteria: proposal quality, competence to perform required work, project schedule, and local workforce; and
WHEREAS, it is necessary to transfer money within the Storm Recovery Zone Super Build America Bonds Fund for the Fountain Square Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to mitigate poor drainage and other stormwater problems; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Fountain Square Stormwater System Improvements Project, for the preservation of the public health, peace, property, and safety; now therefore.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute an agreement with Pomeroy & Associates, Ltd., 599 Scherer's Court, Worthington, Ohio 43085, for the Division of Sewerage and Drainage, for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $46,008.85 within the Storm Recovery Zone Super Build America Bonds Fund, Fund 677, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6682, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
610411-100000 | 677411 | Stormwater I/I Upgrades Livingston/James | $46,008.85
TRANSFER TO:
Project | OCA | Project Name | Amount
610050-100000 | 677050 | Fountain Square SSI | $46,008.85
SECTION 3. That the 2012 Capital Improvements Budget Ordinance No. 0368-2012 is hereby amended as follows, to provide sufficient budget authority for the execution of the engineering agreement stated herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
610411-100000 | Stormwater I/I Upgrades Livingston/James | $171,661 | $125,652 | -$46,009
610050-100000 | Fountain Square SSI | $400,000 | $446,009 | +$46,009
SECTION 4. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Fund 677, Project 610050, Object Level One 06, Object Level Three 6682, OCA Code 677050, Amount $446,008.85.
SECTION 5. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.