Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Technology to enter into an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS). These services have been provided previously under a five year agreement (EL007511), authorized by ordinance 1799-2007, originally with Lawson and transferred to Infor(US) by authority of ordinance 2375-2012. The current software maintenance and support agreement was authorized under the authority of ordinance 0572-2012 (passed 4/25/12) and is due to expire on 5/31/13. There is a need to enter into a new agreement with Infor(US) to provide annual software maintenance and support for the period June 1, 2013 to May 31, 2014. The cost for the annual software maintenance and support is $141,692.17.
Infor(US) is the sole provider of this service for US customers, so this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Section 329.07.
EMERGENCY ACTION:
Emergency action is requested to allow timely execution of the contract and to proceed in a timely manner.
FISCAL IMPACT:
In 2011 and 2012, $141,461.05 and $133,671.86 was legislated respectively for maintenance and support services with Lawson Software, now Infor (US) Inc Funding for this year's (2013) contract, in the amount of $141,692.17 is available within the Department of Technology Information Services Division, internal services fund. The aggregate total for software maintenance and support including this request is $792,616.10.
CONTRACT COMPLIANCE:
Vendor Name: Infor (US) Inc. C.C#/F.I.D#: 20 - 3469219 Expiration Date: 11/19/2014
Title
To authorize the Director of the Department of Technology to enter into an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS); in accordance with the sole source provisions in the Columbus City Code; to authorize the expenditure of $141,692.17 from the Department of Technology, Information Services Division, internal services fund; and to declare an emergency. ($141,692.17)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS); and
WHEREAS, these services have been provided previously under a five year agreement (EL007511), authorized by ordinance 1799-2007, originally with Lawson and transferred to Infor(US) by authority of ordinance 2375-2012. The current software maintenance and support agreement was authorized under the authority of ordinance 0572-2012 (passed 4/25/12) and is due to expire on 5/31/13; and
WHEREAS, the coverage period associated with this annual maintenance and support contract is for a twelve (12) month coverage term period, June 1, 2013 through May 31, 2014, in the amount of $141,692.17; and
WHEREAS, Infor(US) is the sole provider of this service for US customers, so this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Section 329.07.
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to authorize the Director of the Department of Technology to enter into an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS) for the immediate preservation of the public health, peace, property and safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to enter into an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS), with a coverage period of June 1, 2013 through May 31, 2014 at a cost of $141,692.17.
SECTION 2: That the expenditure of $141,692.17 or so much thereof as may be necessary is hereby authorized to be expended as follows:
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 001|OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $141,692.17
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, section 329.07.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.