Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with S.A. Comunale Co., Inc. This contract will be utilized by the Facilities Management Division for annual smoke and fire alarm testing, inspection and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities.
All related purchase orders for annual smoke and fire alarm testing, inspection and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities will be issued from the Universal Term Contracts established by the City of Columbus Purchasing Office.
S.A. Comunale Co. Inc. vendor no. 006554
PA006048 - Fire protection system and equipment maintenance or repair services, expires 12/31/2025
Emergency Designation: Emergency action is requested so that purchase orders can be established as quickly as possible to ensure an uninterrupted continuation of services to ensure the safety of various City buildings.
Fiscal Impact: The Facilities Management Division 2024 general fund budget has sufficient funding to cover this expenditure. The Facilities Management Division expended $200,000.00 in 2023 for these services.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspection, and repair, as well as sprinkler inspections, fire pump testing, fire suppression testing for the Facilities Management Division; to authorize the expenditure of $250,000.00 from the general fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Facilities Management Division has a need for annual smoke and fire alarm testing, inspection and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division; and
WHEREAS, the Facilities Management Division has a need for funding for costs for fire safety systems and repairs under the purview of the Facilities Management Division; and
WHEREAS, the Purchasing office has awarded at UTC Purchase Agreement (PA226048, expires 12/31/25) for annual smoke and fire alarm testing, inspection and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing with S.A. Comunale Co. Inc.; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement in the amount of $250,000.00; and
WHEREAS, an emergency exist in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to establish purchase orders for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing with S.A. Comunale for city facilities, to ensure the proper maintenance and safety of various City buildings, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Facilities Management Division, is hereby authorized to associate all general budget reservations resulting from this ordinance, and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement, per the terms and conditions of all Universal Term Contracts for annual smoke and fire alarm testing, inspection and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities. Current UTC vendor(s) are as follows:
S.A Comunale Co. Inc., vendor no. 006554,
SECTION 2. That the expenditure of $250,000.00, or so much thereof that may be necessary in regard to the action authorized in Section 1 is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.