Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to contract for the Sale, Collection & Recycling of Mixed Recovered City government Office By-Products for use by City Agencies due to expire 12/15/07. The original agreement allows for two 2 year extensions to and including December 15, 2011. Formal bids were opened by the Purchasing Office on June 9, 2005. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (SA001650). FL002922 was established with Rumpke of Ohio, Inc. Contract compliance 311617611 (expires 4/18/2008).
1. Amount of additional funds: The estimated annual expenditure for the contract is $50,000.00. The various City Agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. the extensions are provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: No funding is required to extend the option contracts. The various City Agencies must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is submitted as an emergency.
Title
To authorize and direct the Finance & Management Director to modify and extend the citywide contract for the option to purchase Sale, Collection and Recycling of Mixed Recovered City government Office By-Products from Rumpke of Ohio, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, the original agreement allows for two 2 year extensions thru December 15, 2011; and
WHEREAS, vendor has agreed to extend FL002922 at current prices and conditions to and including December 15, 2008, and further annual extensions will be established upon mutual agreement between the vendor and the City, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide Sale, Collection and Recycling of Mixed Recovered City government Office By-Products , this is being submitted for approval as an emergency measure; and
WHEREAS, this contract for the Sale, Collection and Recycling of Mixed Recovered City government Office By-Products is used by the various City Agencies: and
WHEREAS, an emergency exists in the usual daily operation of the various City Agencies in that it is immediately necessary to extend FL002922 for an option to contract for the Sale, Collection and Recycling of Mixed Recovered City government Office By-Products thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL002922 with Rumpke of Ohio, Inc. to and including December 15, 2011.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.