Explanation
BACKGROUND: For the option to purchase Transportation Services for the Recreation and Parks Department. The term of the proposed option contract would be three years . Contract is through December 30, 2006. The Purchasing Office opened formal bids on March 4, 2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001047 GRW. Twenty Five (MAJ:24, MBE:1, FBEJ) bids were solicited; two (MAJ:2, FBE:0) bids were received.
The Purchasing Office is recommending award of the contract to the low bidder:
Jacs Transportation, Inc., MAJ, CC#311620976. This company is not debarred according to the Federal Excluded Parties Listing. This is company is not on the State Auditor's "Findings for Recovery Database".
Total Estimated Annual Expenditure: $157,500.00
This company is not debarred according to the Federal Excluded Parties Listing.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Recreation and Parks Department will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into one contract for the option to purchase Transportation Services for the Recreation and Parks Department, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 4, 2004 and selected the lowest bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, youths will need this service to safely participate in the "Schools Out" program; and
WHEREAS, based on additional regulatory requirements in order to establish a contract and the ability to buy from the contract before the June start-up date, we must establish this legislative authority to contract as soon as possible for the Purchase of Transportation Services for the Recreation and Parks Department, thus, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into a contract(s) for an option to purchase Transportation Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Transportation Services in accordance with Solicitation No. SA001047 GRW as follows:
Jacs Transportation, Inc.: All Items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.