Explanation
This ordinance authorizes and directs the Director of Human Resources to enter into contract with The Ohio State University, on behalf of its Arthur G. James Cancer Hospital and Richard J. Solove Research Institute for cancer advocacy services. The term of this contract is March 1, 2026 through February 28, 2029 with the option of two one-year renewals. In addition, this ordinance authorizes the appropriation and expenditure of $104,000.00 from the unappropriated balance of the Employee Benefits Fund.
In September of 2025 the Human Resources Department went out to bid for cancer advocacy services under RFP031127. The RFP team interviewed 4 finalists. After careful consideration and evaluation, The Ohio State University, on behalf of its Arthur G. James Cancer Hospital and Richard J. Solove Research Institute was selected as being the lowest and best bid for cancer advocacy services for the city.
Emergency action is requested to ensure the cancer advocacy program for city employees is able to commence as soon as contractually possible, thereby maintaining continuity of service.
Fiscal Impact: Funds in the amount of $104,000.00 are currently available and in the Employee Benefits Fund.
Title
To authorize the Director of Human Resources to enter into contract with The Ohio State University, on behalf of its Arthur G. James Cancer Hospital and Richard J. Solove Research Institute for cancer advocacy services for the term March 1, 2026 through February 28, 2029; to authorize an appropriation of $104,000.00 from the unappropriated balance of the Employee Benefits Fund; and to authorize the expenditure of $104,000.00 or so much thereof as may be necessary for the period of March 1, 2026 through February 28, 2027 to pay the cost of said contract; and to declare an emergency. ($104,000.00)
Body
WHEREAS, appropriation is needed to cover costs associated with The Ohio State University, on behalf of its Arthur G. James Cancer Hospital and Richard J. Solove Research Institute contract; and
WHEREAS, funds for this appropriation are currently available in the Employee Benefits Fund 5502, and
WHEREAS, it is necessary to authorize the expenditure of up to $104,000.00, or so much thereof as may be necessary to pay contract costs for cancer advocacy services; and
WHEREAS, it is in the best interest of the City of Columbus to contract with The Ohio State University, on behalf of its Arthur G. James Cancer Hospital and Richard J. Solove Research Institute to provide all eligible employees from March 1, 2026 through February 28, 2029; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to contract with The Ohio State University, on behalf of its Arthur G. James Cancer Hospital and Richard J. Solove Research Institute to ensure the cancer advocacy program for city employees is able to commence as soon as contractually possible, all for the immediate preservation of the public health, peace, property, safety and welfare; and
NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Human Resources is hereby authorized to enter into a contract with The Ohio State University, on behalf of its Arthur G. James Cancer Hospital and Richard J. Solove Research Institute to provide cancer advocacy services to all eligible employees from March 1, 2026 through February 28, 2029.
SECTION 2. That the expenditure of $104,000.00 or so much thereof as may be necessary, is hereby authorized to be expended from the employee benefits fund 5502 in object class 03 Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies in the Employee Benefits Fund 5502, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the period March 1, 2026 through February 28, 2027, the sum of $104,000.00 is appropriated in Fund 5502, Employee Benefits Fund in the Department of Human Resources, in Object Class 03 Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.