Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification for professional engineering services during construction with Korda/Nemeth Engineering, Inc. for the DPU Archive and Records Storage, CIP #650505-100000, in an amount up to $360,232.52.
The Department of Public Utilities currently has multiple archive and storage areas throughout the City. This project will place them in a centralized location for ease of access and control. This project will also renovate the Sewer Maintenance Operation Center (SMOC) crew locker room fixtures and floorings, which are at or beyond their useful life.
This contract has completed detailed design services for the rehabilitation of the office area in the former Police Property Room, renovation of the warehouse area for document storage, and renovation of the SMOC crew locker rooms within the Fairwood Facility. The design also includes hazardous material abatement. This ordinance will provide for services during construction by the engineering design firm.
Community Planning Area: 63 South Side.
1.1 Amount of additional funds to be expended: $360,232.52
Original Contract Amount: $434,297.00 (Ord. 2444-2019; PO202895)
Modification #1: $360,232.52 (Current)
Total: $794,529.52
1.2. Reason other procurement processes are not used:
This contract was bid with a scope covering the entire design needs of the project, and with the intention of one company completing all phases of the project. Only one phase of the project is funded at a time, requiring a contract modification to add funding to complete future phases. There is not a need to bid out work that was already bid.
1.3. How cost of modification was determined:
The cost of this modification was determined by negotiations between Korda/Nemeth Engineering, Inc., and Department of Public Utilities project staff based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and the time estimated to be needed to perform contract tasks.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project will consolidate all of the DPU archives and records from all sections into a centralized location. This will help when trying to locate record and archive documents for City project managers as well as provide a centralized staff who are experts in locating and storing the documentation.
3. CONTRACT COMPLIANCE INFO:
Korda/Nemeth Engineering, Inc.’s contract compliance number is CC004467 and expires 2/22/25.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Korda/Nemeth Engineering, Inc.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was put in place prior to the implementation of the City of Columbus MBE/WBE Program and is not subject to the requirements of that program. Korda/Nemeth Engineering, Inc. is classified as a majority company by the City’s Office of Diversity and Inclusion (ODI). Korda/Nemeth Engineering, Inc. anticipates performing the work on this contract modification with the use of one sub-consultant that is also classified by ODI as a majority company. The MBE/WBE percentage for this modification is expected to be 0%.
As part of their proposal, Korda/Nemeth Engineering, Inc. has proposed the following subcontractor to perform contract work:
Company Name City/State ODI Certification Status
ms consultants, inc. Columbus, Ohio MAJ
The certification of Korda/Nemeth Engineering, Inc. and the above company was in good standing at the time the bid was awarded.
5. FISCAL IMPACT
Funding for this expenditure is budgeted, available, and appropriated within the Sanitary Bond Fund, Fund 6109.
Title
To authorize the Director of the Department of Public Utilities to modify and increase the contract with Korda/Nemeth Engineering, Inc. for the Department of Public Utilities Archive and Records Storage project; and to authorize an expenditure of up to $360,232.52 within the Sanitary Bond Fund to pay for the contract modification. ($360,232.52)
Body
WHEREAS, the Department of Public Utilities is engaged in the DPU Archive and Records Storage Project; and
WHEREAS, Contract No. PO202895 was authorized by Ordinance No. 2444-2019, for the DPU Archive and Records Storage Project; and
WHEREAS, a planned contract modification is needed for engineering services during construction; and
WHEREAS, it is necessary for Council to authorize the Director of Public Utilities to modify the professional engineering services agreement with Korda/Nemeth Engineering, Inc. for the DPU Archive and Records Storage Project to add funds for these services; and
WHEREAS, it is necessary to expend funds from the Sanitary Bond Fund, Fund 6109, to pay for the contract modification; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That an expenditure of $360,232.52, or so much thereof as may be needed, is hereby authorized from the Sanitary Bond Fund, Fund 6109, to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Utilities is hereby authorized to modify and increase the professional engineering services contract with Korda/Nemeth Engineering, Inc., 1650 Watermark Drive Suite 200, Columbus, Ohio 43215; for the DPU Archive and Records Storage project, in an amount up to $360,232.52.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.