Explanation
1. BACKGROUND
This ordinance provides $140,555.00 to prevent inspection deficits for projects within the Department of Public Service Capital Improvement Program. Construction Inspection funding is normally authorized in construction legislation and available throughout the project.
The amount for inspection is generally estimated by taking a percentage of the construction cost and occasionally the funds set up for this cost are not sufficient to cover the inspection of the project through completion. It is then necessary to request additional funding for the remaining inspection costs. This ordinance authorizes an additional amount of $140,555.00 to establish funding to prevent inspection deficits in various projects. Inspection Funding for the following projects makes up this $140,555.00.
Department of Public Service
Downtown Streetscape - Cleveland Avenue $6,444.00
Bridge Rehabilitation - Arcadia over Glen Echo Ravine $41,997.00
High Street Share the Road $777.00
Pedestrian Safety Improvements - Cole - Mooberry Sidewalks $5,000.00
Roadway Improvements - Minnesota Avenue $2,600.00
RiverSouth Phase 2 $69,000.00
Arterial Street Rehabilitation - Lockbourne Road - Groveport to SR104 $5,718.00
$131,536.00
Department of Development
UIRF - Holtzman/Main $6,519.00
UIRF - Iuka Road Lighting $2,500.00
$9,019.00
Total Needed $140,555.00
These projects require additional construction inspection funds for varying reasons including project modifications due to expanded scope, unforeseen conditions, weather, construction change orders, etc.
2. FISCAL IMPACT:
These expenses are budgeted within the 2011 C.I.B. and also funded from cancellations from completed projects.
3. EMERGENCY DESIGNATION
Emergency action is requested in the interest of maintaining proper accounting and Fund integrity in a timely manner.
Title
To authorize the expenditure of $140,555.00 for the Department of Public Service and Department of Development from the Streets and Highways G.O. Bonds Fund, The State Issue II Street Projects Fund, and the Fed-State Highway Engineering Fund, for the purpose of providing sufficient funding for Construction Inspection and Administration Services on several projects; to authorize necessary transfer and appropriation of monies to insure proper accounting practices within these funds; to amend the 2011 C.I.B.; and to declare an emergency. ($140,555.00)
Body
WHEREAS, capital improvement projects undertaken by Divisions within the City of Columbus generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to modifications to contracts due to expanded project scope, unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, it is necessary to encumber additional funds for some of these projects that have or are projected to exceed the funds originally set up in legislation for construction inspection; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that funds should be established immediately in order to prevent a net inspection deficit and maintain proper accounting practices, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 CIB authorized within ordinance 0266-2011 be amended due to the cancellation of encumbrances as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
704 / 530801-100003 / Downtown Streetscape - Cleveland Avenue CCAD (Carryover) / $0.00 / $45,304.00 / $45,304.00
704 / 440005-100008 / UIRF - High Street/Clintonville (Carryover) / $0.00 / $16,106.00 / $16,106.00
SECTION 2. That the 2011 CIB authorized within ordinance 0266-2011 be amended as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
704 / 440005-100008 / UIRF - High Street/Clintonville (Carryover) / $16,106.00 / ($2,500.00) / $13,606.00
704 / 530161-100071 / Roadway Improvements - Miscellaneous Const. Insp. (Voted 2008) / $188,405.00 / ($114,151.00) / $74,254.00
704 / 530161-100076 / Roadway Improvements - Minnesota Avenue (Voted 2008) / $0.00 / $2,600.00 / $2,600.00
704 / 590105-100035 / Pedestrian Safety Improvements - Cole - Mooberry (Voted 2008) / $0.00 / $5,000.00 / $5,000.00
704 / 530161-100049 / Roadway Improvements - Riversouth Roadway Improvements Phase 2 (Voted 2008) / $0.00 / $59,944.00 / $59,944.00
704 / 530103-100017 / Arterial Street Rehabilitation - Lockbourne Road - Groveport to 104 (Voted 2008) / $0.00 / $4,611.00 / $4,611.00
704 / 530301-160062 / Bridge Rehabilitation - Arcadia Avenue over Glen Echo Ravine (Voted 2008) / $100,000.00 / $41,997.00 / $141,997.00
440005-100016 / UIRF - Iuka Road Lighting (Carryover) / $0.00 / $2,500.00 / $2,500.00
SECTION 3. That the City Auditor is hereby authorized to transfer $116,650.90 within the Streets and Highways G.O. Bonds Fund, Fund 704, O.L. 01-03 Codes 06-6600, as follows:
FROM:
Fund / Dept-Div / Project Number / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 44-01 / 440005-100008 / UIRF - High Street/Clintonville / 06-6600 / 740508 / $2,500.00
704 / 59-12 / 530161-100071 / Roadway Improvements - Miscellaneous Construction Inspection / 06-6600 / 746171 / $114,150.89
TO:
Fund / Project Number / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 59-12 / 530161-100076 / Roadway Improvements - Minnesota Avenue / 06-6600 / 741616 / $2,600.00
704 / 59-10 / 590105-100035 / Pedestrian Safety Improvements - Cole-Mooberry Sidewalks / 06-6600 / 740535 / $5,000.00
704 / 59-12 / 530161-100049 / Roadway Improvements - River South Roadway Improvements Phase 2 / 746149 / 10-5501 / $59,943.75
704 / 59-12 / 530103-100017 / Arterial Street Rehabilitation - Lockbourne Road - Groveport to 104 / 10-5501 / 740317 / $4,610.14
704 / 59-12 / 530301-160062 / Bridge Rehabilitation - Arcadia Avenue over Glen Echo Ravine / 743162 / 10-5501 / $41,997.00
704 / 44-01 / 440005-100016 / UIRF - Iuka Road Lighting / 740516 / 06-6600 / $2,500.00
SECTION 4. That the Transfer of funds between the Streets and Highways G.O. Bonds Fund, the State Issue II Street Projects Fund, No. 764, and Fed-State Highway Engineering Fund, No. 765, be authorized as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 59-12 / 530161-100049 / Roadway Improvements - River South Roadway Improvements Phase 2 / 10-5501 / 746149 / $59,943.75
704 / 59-12 / 530103-100017 / Arterial Street Rehabilitation - Lockbourne Road - Groveport to 104 / 10-5501 / 740317 / $4,610.14
704 / 59-12 / 530301-160062 / Bridge Rehabilitation - Arcadia Avenue over Glen Echo Ravine / 10-5501 / 743162 / $41,997.00
Transfer to:
Fund / Grant # / Grant / Object Level Three Codes / OCA Code / Amount
764 / 598086-100000 / River South Phase 2 / 80-0886 / 598086 / $59,943.75
764 / 598079-100000 / Lockbourne Road / 80-0886 / 598179 / $4,610.14
765 / 591186-100000 / Arcadia Avenue over Glen Echo Ravine / 80-0886 / 591186 / $41,997.00
SECTION 5. That the sum of $116,715.00 be and hereby is appropriated from the unappropriated balance of Fund 764, the State Issue II Street Projects Fund and Fund 765, the Federal-State Highway Engineering Fund, and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 as follows:
Dept-Div 59-12 Division of Design and Construction
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598086-100000 / River South Phase 2 / 80-0886 / 598086 / $69,000.00
764 / 598079-100000 / Lockbourne Road / 80-0886 / 598179 / $5,718.00
765 / 591186-100000 / Arcadia Avenue over Glen Echo Ravine / 80-0886 / 591186 / $41,997.00
SECTION 6. That the City Auditor is authorized to establish Auditor's certificates totaling $140,555.00 and these funds are authorized to be expended for the payment of construction inspection fees as follows
Dept-Div 59-11 Division of Planning and Operations
Fund / Project /Project Name / OCA / O.L. 01-03 Codes / Amount
704 / 530801-100003 / Downtown Streetscape - Cleveland Avenue / 748013 / 06-6687 / $6,444.00
Dept-Div 59-12 Division of Design and Construction
Fund / Project /Project Name / OCA / O.L. 01-03 Codes / Amount
704 / 530161-100076 / Roadway Improvements - Minnesota Avenue / 741616 / 06-6687 / $2,600.00
704 / 590105-100035 / Pedestrian Safety Improvements - Cole-Mooberry Sidewalks / 740535 / 06-6687 / $5,000.00
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598086-100000 / River South Phase 2 / 06-6687 / 598086 / $69,000.00
764 / 598079-100000 / Lockbourne Road / 06-6687 / 598179 / $5,718.00
765 / 591186-100000 / Arcadia Avenue over Glen Echo Ravine / 06-6687 / 591186 / $41,997.00
Dept-Div 59-10 Division of Mobility Options
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598096-100000 / High Street Share the Road / 06-6687 / 598096 / $777.00
Dept-Div 44-01 Department of Development
Fund / Project /Project Name / OCA / O.L. 01-03 Codes / Amount
704 / 440005-100009 / UIRF - Holtzman/Main / 06-6687 / 740509 / $6,519.00 /
704 / 440005-100016 / UIRF - Iuka Road Lighting / 06-6687 / 740516 / $2,500.00
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.