Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and increase contracts with Carrier Commercial Service for comprehensive annual service and maintenance for the chillers at 109 North Front Street, the Police Academy at 1000 North Hague Avenue, and the Municipal Court building at 375 South High Street. All of the original contracts were established through formal bidding procedures with renewal options.
Emergency action is requested to ensure chiller maintenance is uninterrupted, thereby ensuring air conditioning to these important buildings during the upcoming summer months.
Fiscal Impact: The Facilities Management Division budgeted $12,550.00 for the chiller maintenance at 109 North Front Street. The Division budgeted $21,630.00 for chiller maintenance at the Police Academy, and $17,510.00 for chiller maintenance at the Municipal Court building. In 2008, a total of $50,184.00 was budgeted for these services.
Carrier Commercial Services. Contract Compliance Number 06-0991716, Expiration date March 6, 2011
Title
To authorize the Finance and Management Director to renew and modify contracts on behalf of the Facilities Management Division with Carrier Commercial Service for comprehensive annual service and maintenance contracts for the chillers at 109 North Front Street, the Police Academy and the Municipal Court building; to authorize the expenditure of $51,690.00 from the General Fund; and to declare an emergency. ($51,690.00)
Body
WHEREAS, Purchase Order ED0306069 was established to facilitate the Finance and Management Director to enter into a contract with Carrier Commercial Service for comprehensive service and preventive maintenance contract for the chillers at the 109 North Front Street; and
WHEREAS, Ordinance No. 0727-2008, passed May 5, 2008, in the amount of $38,000.00 authorized the contract for a comprehensive annual service and maintenance contract for the chillers at the Police Academy at 1000 North Hague Avenue and the Municipal Court building at 375 South High Street for the period of May 1, 2008 through April 31, 2009; and
WHEREAS, it is necessary to authorize the Finance and Management Director to renew these service contracts for the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify service contracts with Carrier Commercial Service for comprehensive annual service and maintenance contracts for the chillers at 109 North Front Street, the Police Academy at 1000 North Hague Avenue, and the Municipal Court building at 375 South High Street, ensuring that air conditioning equipment is operating during the summer months, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew contracts with Carrier Commercial Service for comprehensive annual service and maintenance contracts for the chillers at 109 North Front Street, the Police Academy at 1000 North Hague Avenue, and the Municipal Court building at 375 South High Street.
SECTION 2. That the expenditure of $51,690.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $51,690.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.