Explanation
1. BACKGROUND
The Department of Public Service has a Recycling and Yard Waste Public Relations Campaign contract with Murphy Epson to provide consulting, marketing, and outreach services for the curbside recycling program. This ordinance authorizes a contract modification and bidding waiver to extend the contract for an additional year, through December 31, 2014.
The contract was originally put in place through a bid award authorized by Ordinance 1766-2011 for work needed in conjunction with what would eventually become the City's yard waste and recyclables contract with Rumpke of Ohio, approved by Ordinance 0088-2012 on February 1, 2012. The City of Columbus, in its continual efforts to be environmentally friendly and a "Green" community, determined it was in the best interest of the City to make changes to the terms and conditions of the City's yard waste and recyclables contract with Rumpke of Ohio. Ordinance 0976-2013 authorized changes to be made to the terms and conditions of that contract. The changes included splitting the five recycling collection zones into ten zones and expanding the program's services to multi-family dwellings.
These changes require marketing and outreach efforts for resident education that will need to continue through the end of 2014. Extending the contract will allow this effort to be done by the consulting team already familiar with the program, allowing the marketing and outreach efforts to continue uninterrupted during this period of program change and expansion.
This contract modification will add $135,000 to the contract amount. The total amount of the contract is as follows:
$330,000.00 Original Contract Amount (EL012329)
$100,000.00 Amount of Modification #1 (EL013025)
$ 30,000.00 Amount of modification #2 (EL015084)
$135,000.00 Amount of modification #3 (this modification)
$595,000.00 Total contract amount including all modifications
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Murphy Epson, Inc.
2. FISCAL IMPACT
Funding for this increased contract amount is available within the Division of Refuse Collection General Fund budget.
3. EMERGENCY DESIGNATION
Emergency action is required to prevent a lapse in the contract and to allow the continuation of the service during this period of program expansion.
4. Contract Compliance
The contract compliance number for Murphy Epson, Inc., is 311263605 and expires 01/30/2015.
Title
To authorize the Director of Public Service to modify and extend the contract amount with Murphy Epson, Inc., for the City's Recycling and Yard Waste Public Relations Campaign contract; to authorize the expenditure of up to $135,000.00 from the General Fund, Division of Refuse Collection; to waive the formal competitive bidding requirements of Columbus City Code; and to declare an emergency. ($135,000.00)
Body
WHEREAS, Ordinance 1766-2011 authorized the Director of Public Service to enter into contract with Murphy Epson, Inc., in the amount of $330,000.00 (EL012329) for consulting services for the City's curbside recycling program; and
WHEREAS, Ordinance 1167-2012 authorized the modification and increase of this contract, by up to $100,000.00, to perform additional outreach events and conduct promotions related to the curbside recycling program; and
WHEREAS, Ordinance 2457-2013 authorized the modification and increase of this contract, by up to $30,000.00, to perform additional outreach events and conduct promotions related to the curbside recycling program; and
WHEREAS, in its continuing efforts to be an environmentally friendly and "Green" community, the City of Columbus determined it was necessary to make changes to the terms and conditions of the City's yard waste and recyclables contract with Rumpke of Ohio (approved by Ordinance 0976-2013); and
WHEREAS, the changes in the City's yard waste and recyclables contract with Rumpke of Ohio require marketing and outreach efforts for resident education; and
WHEREAS, extending the contract will allow the marketing and outreach effort to be done by the consulting team already familiar with the program, allowing the marketing and outreach efforts to continue uninterrupted during this period of program change and expansion, and
WHEREAS, the original contract with Murphy Epson, Inc., does not have remaining renewals and a waiver of the competitive bidding provisions of the Columbus City Code is requested to extend the contract; and
WHEREAS, the funding for this increased contract amount is available within the Division of Refuse Collection General Fund budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that this legislation should go forth immediately to allow information to be provided to the citizens of Columbus concerning changes to the recycling program per the established project schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be and is hereby authorized to modify and increase the Recycling and Yard Waste Public Relations Campaign contract with Murphy Epson, Inc., 151 East Nationwide Boulevard, Columbus, Ohio, 43215, for the curbside recycling program in the amount of $135,000.00.
SECTION 2. That the expenditure of $135,000.00 or so much thereof as may be necessary is hereby authorized for this contract modification as follows for the Division of Refuse Collection:
Dept. / Fund / O.L. 01-03 Codes / OCA / Amount
59-02 / 010 / 03-3336 / 593566 / $135,000.00
SECTION 3. That in accordance with Section 327.27 of the Columbus City Code, City Council has determined that it is in the best interest of the City of Columbus that Section 329.06 relating to formal competitive bidding requirements be waived and hereby waives said section.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.