Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a contract with Rubicon Global LLC for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet.
The aforementioned project will allow the Division of Refuse Collection to maximize efficiencies and to assess streets for pot holes, illegal dumping, and other street maintenance, as the vehicles travel around their assigned routes.
Rubicon is an on-demand routing solution that will interface with existing routing software systems Lucity and GIS. The process enhances efficiencies for the Division of Refuse Collection creating a streamlined option to develop optimized bulk collection and container management routes each day. Drivers receive the routing instructions through iPhones leased by Rubicon Global LLC, and the routes are developed through an online portal that will pull in all relevant information for that day. The phones also allow the drivers to take before and after pictures to confirm service.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Rubicon is CC034837 and expires February 5, 2023.
3. BID WAIVER
The Department of Public Service is seeking Council approval under City Code Section 329 to waive competitive bidding to facilitate the execution of a service contract for proprietary software with Rubicon because there is an immediate need to create route efficiencies for the Division of Refuse Collections service routes, and to assist with identifying street maintenance issues and illegal dumping sites throughout the City of Columbus.
4. FISCAL IMPACT
Funding in the amount of $189,140.00 is available within Fund 7748, the General Permanent Improvement Fund, within the Department of Public Service. This ordinance will authorize an appropriation of $189,140.00 in Fund 7748 for this project. It is necessary to transfer budget authority between projects within Fund 7748 to align cash with the proper project.
5. Emergency Justification
Emergency action is requested to facilitate the execution of the service contract so as not to delay the addition of needed route efficiencies, identifying street maintenance issues and illegal dumping sites, and cost savings therein.
Title
To amend the 2020 Capital Improvements Budget, to authorize the transfer of budget authority between projects within the General Permanent Improvement Fund; to waive the competitive bidding requirements of the Columbus City Code Chapter 329; to authorize the Director of Public Service to execute a contract with Rubicon for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection ; to authorize appropriation in the General Permanent Improvement Fund; to authorize the expenditure of up to $189,140.00 from the General Permanent Improvement Fund; and to declare an emergency. ($189,140.00)
Body
WHEREAS, the Department of Public Service seeks to execute a contract with Rubicon for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet; and
WHEREAS, it is necessary to authorize an expenditure within the 2020 Capital Improvement Budget for the purpose of providing sufficient budget authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the appropriation of $189,140.00 within the General Permanent Improvement Fund; and
WHEREAS, it also is necessary to authorize the transfer of funds within the General Permanent Improvement Fund to support the aforementioned project expenditure; and
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions of City Code Chapter 329 to facilitate the execution of the requisite contract with Rubicon because there is an immediate need to create route efficiencies for the Division of Refuse Collections service routes, and to assist with identifying street maintenance issues and illegal dumping sites throughout the City of Columbus; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Rubicon in order to facilitate the execution of the service contract so as not to delay the addition of needed route efficiencies, identifying street maintenance issues and illegal dumping sites, and cost savings therein; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvement Budget authorized by Ordinance 2521-2020 be and hereby is amended to provide sufficient budget authority for the project authorized by this ordinance as follows:
Fund / Project / Project Name / Current / Change / CIB as Amended
7748 / P520757-100000 / 59-02 Refuse Collection Container / $114,806.00 / ($114,806.00) / $0.00
7748 / P520765-100000 / 59-02 Refuse Collection General Scrap Metal/ $46,460.00 / ($46,460.00) / $0.00
7748 / P748592-100000 / Refuse General / $146,335.00 / ($27,874.00) / $118,461.00
Fund / Project / Project Name / Current / Change / CIB as Amended
7748 / P520758-100000 / 59-02 Refuse Collection Route Management / $0.00 / $189,140.00 / $189,140.00
SECTION 2. That the transfer of $189,140.00, or so much thereof as may be needed, is hereby authorized within Fund 7748 (General Permanent Improvement Fund), from Dept-Div 5902 (Division of Refuse Collection), Project P520765-100000 (Refuse Collection Scrap Metal), Object Class 06 (Capital Outlay), Project 520757-100000 (Refuse Collection Container), Object Class 06 (Capital Outlay), and Project P748592-100000 (Refuse General), to Dept-Div 59-02 (Division of Refuse Collection Project P520758-100000 (Refuse Collection Route Management), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2021, the sum of $189,140.00 is appropriated in Fund 7748 (General Permanent Improvement Fund), Dept-Div 5902 in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That this Council has determined it is in the best interest of the City to waive the competitive bidding requirements of City Code Chapter 329 and hereby waives said requirements.
SECTION 5. That the Director of Public Service be and hereby is authorized to execute a contract with Rubicon, 950 East Paces Ferry Road-Suite 1900, Atlanta, GA 30326, for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet.
SECTION 6. That the expenditure of $189,140.00, or so much thereof as may be needed, is hereby authorized in Fund 7748 (General Permanent Improvement Fund), Dept-Div 5902 (Division of Refuse Collection), Project P520758-100000 (Refuse Collection Route Management), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.