Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Plan-it Geo for the Tree Canopy Analysis. Funding was previously established by Ordinance 1343-2014 for the management of the Emerald Ash Borer infestation. This analysis will develop a comprehensive canopy report that will clearly convey the current state of Columbus' tree canopy. The report will also help us to estimate the amount of canopy that has been lost due to the Emerald Ash Borer infestation and the risk of additional canopy loss caused by other invasive pests in the regional area. A lush, diverse and healthy tree canopy is essential to combatting climate change and creating a sustainable community. The largest impact to Columbus' tree canopy currently is the estimated loss of close to 200,000 ash trees (public and private) due to the Emerald Ash Borer (EAB) infestation.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on July 11, 2014 and received by the Recreation and Parks Department on August 1, 2014. Bids were received from the following companies:
Status
Plan-it Geo MAJ
Davey Resource Group MAJ
After reviewing the proposals that were submitted, it was determined that Plan-it Geo was the most responsive bidder.
Principal Parties:
Vendor Name: Plan-it Geo
Vendor Address: 5690 Webster Street, Arvada, CO 80002
Vendor Contact Name and Phone: Ian Hanou 303-503-4846
Contract Compliance Number: 454214698
Contract Compliance Expiration Date: July 29, 2016
Number of Columbus Based Employees: 0
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed to inventory the City's tree canopy.
Fiscal Impact:
Ordinance 1343-2014 established Auditor's Certificate No. AC036671-001 to fund these various contracts.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Plan-it Geo for the Tree Canopy Analysis Project; to authorize the expenditure of $108,900.00 with a contingency of $5,000.00 for a total of $113,900.00 from an existing Auditor's Certificate; and to declare an emergency. ($113,900.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on August 1, 2014 for the Tree Canopy Analysis Project and will be awarded to Plan-it Geo as the best and best responsive bidder; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed to inventory the City's tree canopy; NOW THEREFORE
BE IT ORDAINED BY THE COLUMBUS CITY COUNCIL:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into contract with Plan-it Geo for the Tree Canopy Analysis Project.
SECTION 2. That the expenditure of $113,900.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from existing Auditor's Certificate No. AC036671-001, previously authorized by Ordinance No. 1343-2014.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.