Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a professional architectural / engineering services agreement with Karpinski Engineering, Inc., for the City Hall Structured Cabling Assessment & Design project, in an amount up to $80,381.00.
Karpinski Engineering, Inc. will provide professional services to upgrade/replace the aging structural wiring and cabling throughout the entire City Hall facility. The scope includes a comprehensive assessment, architectural and engineering design, and construction contract administration. This is a 2-phased project:
Phase 1 (current) - comprehension assessment to assess existing network wiring infrastructure, project estimation, and reports
Phase 2 (future) - design based on the results of Phase 1
2. BID INFORMATION: The selection of the firm providing the professional architectural / engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The project was let by the Office of Construction Management through Vendor Services and Bonfire. Of the 392 vendors solicited, 127 were Minority-owned, 2 were Veteran-owned, 203 were Small Business-owned, and 98 were Women-owned.
One (1) Request for Proposal (RFP) was opened on March 13, 2024 from Karpinski Engineering, Inc.
An evaluation committee reviewed and scored the proposal and presentation based on the criteria included Columbus City Code, Section 329. The Department of Finance and Management recommends an award be made to Karpinski Engineering, Inc.
3. CONTRACT COMPLIANCE INFO: DAX No. 6639, expires 5/7/26, MAJ-designated
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Karpinski Engineering, Inc.
4. SUBCONTRACTOR PARTICIPATION: The ODI-assigned goal for this project was 15%. Karpinski Engineering, Inc. proposed using the following subconsultant to meet this goal:
Company Name City/State ODI Designation
BBCO Design LLC Columbus/OH WBE
Minority vendor certification was in good standing at the time the bid was awarded.
5. FUTURE MODIFICATION: A future request to modify Karpinski Engineering’s agreement is expected to fulfill the design portion of the project.
6. FISCAL IMPACT: There are sufficient funds within Information Services Capital Projects Fund - Fund No. 5105 for this expenditure.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Office of Construction Management, to enter into a professional architectural / engineering services agreement with Karpinski Engineering, Inc., for the City Hall Structured Cabling Assessment & Design project; and to authorize an expenditure of $80,381.00 within the Information Services Capital Projects Fund. ($80,381.00)
Body
WHEREAS, one (1) technical proposal for the City Hall Structured Cabling Assessment & Design project was received on March 13, 2024; and
WHEREAS, the Department of Finance and Management recommends the agreement be awarded to Karpinski Engineering, Inc.; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Information Services Capital Projects Fund - Fund 5105; and
WHEREAS, a future modification to Karpinski Engineering’s agreement is expected to fulfill the design portion of the project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to enter into a professional architectural / engineering services agreement with Karpinski Engineering, Inc., for the City Hall Structured Cabling Assessment & Design project, for the preservation of the public Safety, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a professional architectural / engineering services agreement, on behalf of the Office of Construction Management, with Karpinski Engineering, Inc., for the City Hall Structured Cabling Assessment & Design project, in an amount up to $80,381.00.
SECTION 2. That an expenditure of $80,381.00, or so much thereof as may be needed, is hereby authorized in the Information Services Capital Projects Fund - Fund No. 5105, per the accounting codes in the attachment to this ordinance.
SECTION 3. That a future request to modify Karpinski Engineering’s agreement is expected to fulfill the design portion of the project.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.