Explanation
BACKGROUND: The Division of Fire was awarded a grant from the Department of Homeland Security to purchase a 32 foot Weapons of Mass Destruction (WMD) Bomb Squad Trailer to transport a variety of specialized equipment which may be deployed at special events and during emergency incidents. The total amount of the grant is $114,999.33, however, the total cost of purchasing the WMD Bomb Squad Trailer is $188,098. The difference of $73,098.67 will be funded from the Department of Public Safety's Voted Bond Funds and the payment of $114,999.33 will be issued by Franklin County, on behalf of the Department of Homeland Security and Ohio Emergency Management Agency. The City of Columbus and Franklin County entered into an Intergovernmental Agreement via Ordinance 1917-2005 to enable this type of purchase. This legislation will authorize and direct the Director of Finance and Management to execute those documents necessary for the purchases.
This legislation also authorizes the amendment of the 2010 Capital Improvement budget (CIB) and authorizes the City Auditor to transfer funds between projects within the Safety Voted Bond Fund.
Bid Information: Competitive bids were solicited by the Purchasing Office via solicitation SA003518 with three (3) vendors submitting bids as follows:
Ferrara Fire Apparatus $188,098.00
NOMAD. $198,813.96
IBIS TEK $256,445.00
After review of the bids by the Division of Fire's office of research and development, it is recommended that the contract be awarded to Ferrara Fire Apparatus for having the lowest and best bid. All equipment that is funded through US Homeland Security grants must be approved by the United States Homeland Security Office of Domestic Preparedness to be eligible for funding.
Ferrara Fire Apparatus is not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
Contract Compliance: Ferrara Fire Apparatus-340962724 expires 01/21/2012.
Emergency Designation: This legislation is to be declared an emergency measure so that grant deadlines can be met.
FISCAL IMPACT: This ordinance authorizes the Director of Finance and Management to enter into contact with Ferrara Fire Apparatus and issue those documents necessary for the purchase of a 32 Feet WMD Bomb Squad Trailer. Funds from a Homeland Security grant will pay for $114,999.33 of the expenses and Public Safety's Voted Bond funds will be used for the remaining $73,098.67. The total cost of the project is $188,098.00. Amendments to the 2010 CIB and transfers of funds between projects are needed to accommodate this purchase.
Title
To authorize and direct the Director of Finance and Management to execute those documents necessary to enter into contract with Ferrara Fire Apparatus for the purchase of a Weapons of Mass Destruction Bomb Squad Trailer; to amend the 2010 CIB and transfer funds between projects within the Safety Voted Bond Fund; to authorize the expenditure of $73,098.67 from Safety Voted Bond Fund; and to declare an emergency. ($73,098.67)
Body
WHEREAS, the Division of Fire has been awarded a grant from the Department of Homeland Security to purchase a 32 foot WMD Bomb Squad Trailer; and
WHEREAS, formal competitive bids were solicited by the Purchasing Office via solicitation number SA003518 and the bid awarded to Ferrara Fire apparatus for being the lowest and best bidder; and
WHEREAS, it is necessary to amend the 2010 CIB and authorize the City Auditor to transfer funds between projects within the Public Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of said equipment prior to the expiration of the grant period, for the preservation of the public health, peace, property, safety and welfare; Now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary to enter into contract with Ferrara Fire Apparatus for the purchase of a 32 foot WMD Bomb Squad Trailer.
SECTION 2. That the 2010 Capital Improvement Budget is hereby amended as follows:
Safety Voted Bond Fund 701
Project/Project # CIB CIB Amount Revised
Police-Fire-Computer Dispatch 320016-100000 (Carryover) $28,110 $0
Police Facility Renovation 330021-100000 (Carryover) $380,838 $361,451
Fire Facility Renovation 340103-100000 (Carryover) $200,305 $183,590
Fire Apparatus Replacement 340101-100000 (Carryover) $97,524 $161,736
These amendments are contingent on the passage of ordinance number 1164-2010.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-02|Fund: 701|Project Number 320016-100000|Project Name - Police-Fire Computer Dispatch|OCA Code 701016|Amount $28,109.87
Dept/Div: 30-03|Fund: 701|Project Number 330021-100000|Project Name - Police Facility Renovation|OCA Code 713321|Amount $19,384.63
Dept/Div: 30-04|Fund: 701|Project Number 340103-100000|Project Name - Fire Facility Renovation|OCA Code 644559|Amount $16,714.23
TO:
Dept/Div: 30-04|Fund: 701|Project Number 340101-100000|Project Name - Fire Apparatus Replacement|OCA Code 644559|Amount $64,208.73
SECTION 4. That the Finance and Management Director is hereby directed to enter into contract with Ferrara Fire Apparatus as partial payment for the purchase of a 32 foot WMD Bomb Squad Trailer for the Division of Fire. The total cost of the trailer is $188,098.00; however, a check for $114,999.33 will be issued by Franklin County directly to the company.
SECTION 5. That the expenditure of $73,098.67 or so much as may be necessary, be and is hereby authorized from the Safety Bond Fund: 701|Dept/Div: 30-04|Project Number 340101-100000|Project Name - Fire Apparatus Replacement|OCA Code 644559| OL3 Code 6652 to pay the cost thereof.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts and contract modifications associated with this ordinance.
SECTION 7. That grant funds from the Department of Homeland Security are being administered via Franklin County in the amount of $114,999.33.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect from and after the earliest period allowed by law.