Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with TP Mechanical for the renovation of the first floor sprinkler system, 120 Marconi Boulevard. This includes, but is not limited to, the installation of heat tracing on existing pipes, wiring back to the existing panel and selective demolition. This renovation is necessary due to system failure on colder days. Failure to renovate the sprinkler system will cause damage to the building, necessitating more repairs.
Formal bids were solicited and three companies submitted bids on June 12, 2009 as follows (1 ^FBE, MBE):
TP Mechanical $159,402.00
^Bomar Construction $161,406.00
Fox Mechanical $180,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, TP Mechanical.
Emergency action is requested so that work may begin as quickly as possible in order to bring the sprinkler system up to code.
FISCAL IMPACT: This ordinance authorizes an expenditure of $159,402.00 from existing cash in the Safety Voted Bond Fund.
TP Mechanical Contract Compliance Number 20-0251494 Expiration date 4/29/10
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with TP Mechanical for the renovation of the first floor sprinkler system, 120 Marconi Boulevard; to authorize the expenditure of $159,402.00 from the Safety Voted Bond Fund; and to declare an emergency. ($159,402.00)
Body
WHEREAS, the first floor sprinkler system at 120 Marconi Boulevard is in need of renovation; and
WHEREAS, formal bids were solicited and three companies responded; and
WHEREAS, TP Mechanical is the most responsive, responsible, and best bidder to complete the renovation of the first floor sprinkler system; and
WHEREAS, an emergency exists in the usual daily operation of the Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with TP Mechanical for the renovation of the first floor sprinkler system, 120 Marconi Boulevard, so that work may begin as quickly as possible in order to bring the sprinkler system up to code, thereby preserving the public health, property, safety, and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with TP Mechanical for the renovation of the first floor sprinkler system, 120 Marconi Boulevard.
SECTION 2. That the expenditure of $159,402.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized an approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level: 06
Object Level 3: 6620
Amount: $159,402.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.