Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with Brown Enterprise Solutions, LLC, for the purchase of Trellix (f.k.a. McAfee) Software Support. The Department of Technology uses Trellix software to protect city computer systems against malicious software such as computer viruses, worms, Trojan horses, ransomware, and spyware.
Early in 2023, DoT solicited quotes via RFQ024687 for the purchase of Trellix Software Support. For purposes of evaluating and determining the lowest responsive bid, and in accordance with the Office of Diversity and Inclusion Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual, a bid discount of 5% was applied to bids where the prime contractor is a minority or woman-owned business or a minority or woman-owned joint venture certified with the Office of Diversity and Inclusion in the relevant work classification. Four responses were received. The bid amounts after application of bid discount (applicable only to Brown Enterprise Solutions) were as follows:
Brown Enterprise Solutions - $321,100.00
Axelliant LLC - $334,400.00
Vprime - $342,960.00
CDW- $344,000.00
The Department of Technology recommended that award be made to Brown Enterprise Solutions having submitted the lowest, responsive bid, after discount. City Council authorized the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions by adoption of Ordinance No. 1820-2023 on June 26, 2023, for an initial one-year term with four additional annual optional renewal terms. The term of the above-described renewal will be for one year, beginning on July 7, 2024 and ending on July 6, 2025, for cost of $338,000.00. This renewal is the first of four additional annual optional renewals provided for in the original contract.
This ordinance also authorizes the expenditure of $338,000.00 for above-described purpose.
FISCAL IMPACT
Funds for the above described contract are budgeted and available in the 2024 Information Services operating budget. This ordinance is contingent on the passage of the 2024 City of Columbus Operating Budget, Ordinance 3012-2023
CONTRACT COMPLIANCE
Vendor name: Brown Enterprise Solutions, LLC DAX vendor no.: #010668
Expires 2-2-2026
Title
To authorize the Director of the Department of Technology to renew an existing contract with Brown Enterprise Solutions, LLC, for Trellix software support; and to authorize the expenditure of $338,000.00 from the Information Services Operating Fund. ($338,000.00)
Body
WHEREAS, the city has a need for Trellix software support to help protect city computer systems against malicious software such as computer viruses, worms, Trojan horses, ransomware, and spyware; and
WHEREAS, in May of last year, four bids were received in response to RFQ024687 for the above-mentioned software support; and
WHEREAS, Brown Enterprise Solutions, LLC submitted the lowest responsive bid, after application of the Office of Diversity and Inclusion’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program discount; and
WHEREAS, City Council authorized the original contract with Brown Enterprise Solutions, LLC, by adoption of Ordinance No. 1820-2023 on June 26, 2023; and
WHEREAS, this renewal is the first of four optional annual renewals provided for in the original contract; and
WHEREAS, the term of this renewal will be one year, from July 7, 2024 to July 6, 2025; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC for Trellix software support at a cost of $338,000.00; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to renew a contract with Brown Enterprise Solution, LLC for Trellix software support at a cost of $338,000.00 for a term of one year, beginning on July 7, 2024 through July 6, 2025.
SECTION 2. That the expenditure of $338,000.00 from the Information Services Operating Fund is hereby authorized as provided on the attachment to this ordinance. (See attachment 0461-2023EXP).
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.