Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Sewer System Engineering Section's Construction Administration and Construction Inspection Services Agreement with DLZ Ohio, Inc. This contract was originally procured to provide construction administration and construction inspection services for the sanitary and water system projects during the fiscal years of 2008-2010. The funds approved within this legislation will provide for payment of additional services that are needed to conclude ongoing construction projects.
This modification (Mod #5) will increase the contract by an additional $215,916.17 for construction administration - construction inspection services for the Division of Power and Water's Long Street Water Line Cleaning and Lining Project. This construction project will provide general rehabilitation of 8,200 linear feet of 24-inch water main in Long Street. The water will be mechanically cleaned and a cement mortar lining will be applied to the interior of the pipe. The purpose of the project is to improve flow and water quality conditions as well as extend the useful life of the main. The project is planned on Long St. from Fourth St. to Governors Place/Champion Ave.
1.1. Amount of additional funds to be expended: $215,916.17
Original Contract Amount: $ 925,000.00
Modification 1 $ 257,019.84
Modification 2 $ 405,000.00
Modification 3 $ 26,869.35
Modification 4 $ 917,800.00
Modification 5 (current) $ 215,916.17
Total (Orig. + Mods 1 - 5) $2,747,605.36
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation. This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide construction administration services for projects in 2008, 2009, and 2010.
1.4. How cost of modification was determined:
A cost proposal was provided by DLZ Ohio, Inc. and reviewed by the Division of Power and Water and was deemed acceptable.
2. MULTI-YEAR CONTRACT:
This ordinance will authorize the expenditure of $215,916.17 for the Long Street Water Line Cleaning and Lining Project. The Department anticipates requesting additional appropriations to this contract for 2010 fiscal year, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
3. FISCAL IMPACT:
The funding for this modification will come from the Water Build America Bonds Fund.
4. CONTRACT COMPLIANCE INFO: 31-1268980 | MBR | Expiration Date: 3/10/11
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the construction administration - construction inspection services agreement with DLZ Ohio, Inc.; for the Long Street Water Line Cleaning and Lining Project; and to authorize the expenditure of $215,916.17 from the Water Build America Bonds Fund for the Division of Power and Water. ($215,916.17)
Body
WHEREAS, it is necessary to modify the construction administration and construction inspection services contract with DLZ Ohio, Inc., for the Division of Power and Water's Long Street Water Line Cleaning and Lining Project to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in an effort to ensure the continued operation of its water infrastructures; and
WHEREAS, the original contract number EL008289 for $925,000.00, was authorized by Ordinance 0845-2008, passed June 9, 2008, was executed on June 30, 2008, and signed by the City Attorney on July 2, 2008; and
WHEREAS, modification #1 (Beulah Road Trunk Sewer Rehabilitation) to the original contract number EL009167 for $257,019.84 was authorized by Ordinance No. 0093-2009, passed February 9, 2009, was executed March 26, 2009, and signed by the City Attorney on March 27, 2009; and
WHEREAS, modification #2 {(1) General Construction Contract and (2) the 2009 Annual Lining Contract} to the original contract number EL009541 for $405,000.00 was passed by City Council via Ordinance No. 0558-2009, passed June 1, 2009, was executed July 29, 2009, and signed by the City Attorney on July 29, 2009; and
WHEREAS, modification #3 (Stanton Area Sanitary Improvements) to the original contract number EL009759 for $26,869.35 was passed by City Council via Ordinance No. 0976-2009, passed September 21, 2009, was executed October 27, 2009, and signed by the City Attorney on October 28, 2009; and
WHEREAS, modification #4 {(1) Livingston/Parsons Sewer Rehabilitation, (2) Main Street Water Line Cleaning and Lining Project, and (3) Brown Road Area Water Line Improvements Project} to the original contract was passed by City Council via Ordinance No. 1704-2009, passed February 8, 2010, and is currently in process in the amount of $917,800.00; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Water Build America Bonds Fund for purposes of providing sufficient funding for the project expenditure; and
WHEREAS, it has become necessary in the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the construction administration and construction inspection services contract with DLZ Ohio, Inc., for the Long Street Water Line Cleaning and Lining Project; for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the professional engineering services agreement with DLZ Ohio, Inc., 6121 Huntley Rd., Columbus, Ohio 43229, that will continue to provide construction administration and construction inspection services for sewer and water improvement projects in accordance with the terms and conditions of the contract on file in the office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to expend funds from the Water Build America Bonds Fund for the purpose of paying the cost of the construction administration and construction inspection services contract modification, or as much thereof as may be needed for the Division of Power and Water: Division 60-09 | Fund 609 | Project No. 690368-100000 | Object Level Three 6686 | OCA Code 609368 | Amount $215,916.17.
SECTION 3. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the contracted firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.