Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a custodial services contract with Jani-King of Columbus for the Fleet Management Division, located at 4211 Groves Rd in the amount of $55,401.53. The contract is for the period April 1, 2008 through March 31, 2009, with four annual renewal options. This contract will meet the requirements of the City Code regarding responsible contracting.
Formal proposals were solicited on February 13, 2008,. Seven firms submitted proposals on March 6, 2008 as follows: (2 MBE*, 1 MBR^).
*Jani-King of Columbus $ 55,401.53
Circle Build $ 76,336.00
Aetna $ 89,160.00
^ Dove Building $106,269.00
D&D $128,233.00
* Shining Co N/A
Custodial Tech. N/A
It is the recommendation of the Fleet Management Division to award this contract to the most responsive and responsible bidder, Jani-King of Columbus. Two vendors, Shining Co and Custodial Tech, were non- responsive because their bids were incomplete and they did not bid on all items.
Emergency action is requested to ensure custodial services begin as quickly as possible. The Fleet Management Division is occupying this new building.
Fiscal Impact: The Fleet Management Division budgeted $42,000.00 in the 2008 budget for this project. The cost of this contract is $55,401.53. The additional cost of the custodial contract will come reductions in other budget line items within the Fleet Services Fund. Jani-King of Columbus, Contract Compliance Number 31-1312402, expiration 07/26/2008.
Title
To authorize the Finance and Management Director to enter into contract for the Fleet Management Division with Jani-King of Columbus for custodial services for the Fleet Maintenance building; to authorize the expenditure of $55,401.53 from the Fleet Management Services Fund; and to declare an emergency. ($55,401.53)
Body
WHEREAS, it is necessary to contract for custodial services for the Fleet Management Division building located at 4211 Groves Road; and
WHEREAS, the Fleet Management Division formally bid for custodial services; and
WHEREAS, it is the recommendation of the Fleet Management Division to award the contract to the most responsive and responsible bidder, Jani-King of Columbus; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with Jani-King of Columbus for custodial services at the Fleet Maintenance building located at 4211 Groves Road, to ensure the cleanliness of the building as it is beginning to be occupied, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract for the Fleet Management Division with Jani-King of Columbus for custodial services at the Fleet Maintenance building at 4211 Groves Road from April 1, 2008 through March 31, 2009.
SECTION 2. That the expenditure of $55,401.53, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
OCA Code: 451206
Object Level 1: 03
Object Level 3: 3396
Amount: $55,401.53
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.