Explanation
1. BACKGROUND
The City of Columbus, Department of Public Service and Department of Public Utilities are engaged in the UIRF - Holtzman/Main roadway and sewer improvement project. This project will construct a new storm sewer system from Nelson Road along Rich Street and connecting alleys east to Alum Creek. Rich Street and a portion of Holtzman Avenue will be resurfaced and the three connecting alleys will be reconstructed.
The anticipated project schedule for construction begins on 1/31/2011 and ends on 6/24/2011.
This legislation authorizes the Director of Public Service to enter into contract for the construction of this project and provides funding for construction inspection.
The estimated Notice to Proceed date is February 7, 2011. The project was let by the Office of Support Services through vendor services. 5 bids were opened on November 16, 2010 (9 majority, 0 minority) and tabulated on November 17, 2010 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Columbus Asphalt Paving, Inc. $562,663.09 Gahanna, OH Majority
Conie Construction Company $592,794.07 Columbus, OH Majority
Darby Creek Excavating $596,551.83 Circleville, OH Majority
Elite Excavating Co. of Ohio, Inc. $619,417.60 Ontario, OH Majority
Trucco Construction Co. Inc. $629,430.65 Delaware, OH Majority
Danbert, Inc. $634,758.20 Plain City, OH Majority
Complete General Construction Co. $652,663.07 Columbus, OH Majority
Double Z Construction $654,708.23 Columbus, OH Majority
John Eramo & Sons, Inc. $665,263.50 Hilliard, OH Majority
Award is to be made to Columbus Asphalt Paving, Inc., as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving, Inc.
2. CONTRACT COMPLIANCE
Columbus Asphalt Paving, Inc's contract compliance number is 310857095 and expires 1/12/12.
3. FISCAL IMPACT
This project is budgeted within the 2010 Capital Improvement Budget. This is a joint project with the Department of Public Service and the Department of Public Utilities. Funding in the amount of $351,456.03 for the Department of Public Service will come from the Build America Bonds fund.
Funding in the amount of $295,606.52 for the Department of Public Utilities will come from the Storm Sewer Bond Fund. A transfer of funds within the Storm Sewer Bond Fund will be necessary, as well as an amendment to the 2010 Capital Improvements Budget.
Title
To authorize the Director of Public Service to enter into a contract in the amount of $562,663.09 with Columbus Asphalt Paving, Inc, for construction of the UIRF - Holtzman/Main roadway and sewer improvement project for the Division of Design and Construction; to provide for construction inspection costs in the amount of $84,399.46; to authorize the expenditure of $351,456.03 from the Build America Bonds Fund for the Department of Public Service; to authorize a transfer and expenditure of $295,606.52 within the Storm Sewer Bond Fund, for the Department of Public Utilities; and to amend the 2010 Capital Improvements Budget. ($647,062.55)
Body
WHEREAS, bids were received on November 16, 2010, and tabulated on November 17, 2010, for the UIRF - Holtman/Main roadway and sewer improvement project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; now, therefore
WHEREAS, it is necessary for this Council to authorize the transfer within and expenditure of funds from the Storm Sewer Bond Fund, for the Division of Sewerage and Drainage, and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contract with Columbus Asphalt Paving, Inc, 1196 Technology Drive, Gahanna, OH, 43230, for the construction of the UIRF - Holtz1man/Main roadway and sewer improvement project in the amount of $562,663.09, in accordance with the specifications and plans on file in the Office of the Support Services; and to obtain and pay for the necessary inspection costs associated for this project up to $84,399.46.
SECTION 2. That the City Auditor is hereby authorized to transfer $295,606.52 within the Department of Public Utilities, Division of Sewerage and Drainage, Storm Sewer Bond Fund, Fund No. 685, Dept/Div. No. 60-15, Object Level Three 6621, as follows:
Fund No. | Project No. (all carryover) | Project Name | OCA Code | Change
685 | 610701-100000 | E. Stanton Ave. SSI's | 685701 | -$4,092.58
685 | 610707-100000 | Early Ditch Area SSI's | 685707 | -$34,574.30
685 | 610712-100000 | Pump Station ST-24 | 685712 | -$22,267.31
685 | 610734-100000 | Midland-Eakin SSI's | 685734 | -$4,714.54
685 | 610751-100000 | Olentangy River Rd./E. 5th | 685751 | -$42,426.88
685 | 610790-100000 | Manchester/Hiawatha/Cooke SSI's | 685790 | -$14,758.94
685 | 610824-100000 | Dry Run Flood Routing | 685824 | -$34,804.29
685 | 610840-100000 | Oaklawn-Piedmont Drainage | 685840 | -$3,957.57
685 | 610884-100000 | Watkins Rd./New World Drainage | 685884 | -$871.60
685 | 610906-100000 | Fairwood Ave./Smith Rd. Drainage | 685906 | -$10,980.75
685 | 610920-100000 | Hilliard Rome Ditch Imp's | 685920 | -$14,680.52
685 | 610923-100000 | Bliss Run Trunk Sewer Imp's | 685923 | -$1,974.82
685 | 610931-100000 | Olde Orchard Area Drainage | 685931 | -$11,288.41
685 | 610932-100000 | Walnut Hills Area Drainage | 685932 | -$5,476.22
685 | 610941-100000 | Jasonway Ave. Drainage | 685941 | -$10,743.90
685 | 610943-100000 | Hilliard Rome Storm Relief | 685943 | -$1,241.17
685 | 610945-100000 | Cleveland-Morse Drainage | 685945 | -$37,167.62
685 | 610955-100000 | McKinley Drainage Imp's | 685955 | -$7,007.78
685 | 610959-100000 | Dorris Ave. SSI's | 685959 | -$21,873.11
685 | 610964-100000 | Highland/Marburn SSI's | 685964 | -$10,704.21
685 | 610795-100000 | Rich/Holtzman Alley Sewer Imp's | 685795 | +$295,606.52
SECTION 3. That the 2010 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. (all carryover) | Proj. Name | Current Authority | Revised Authority | Change
685 | 610701-100000 | E. Stanton Ave. SSI's | $4,093 | $0 | -$4,093
685 | 610707-100000 | Early Ditch Area SSI's | $0 | $34,575 | +$34,575 (est. authority for cancellation)
685 | 610707-100000 | Early Ditch Area SSI's | $34,575 | $0 | -$34,575
685 | 610712-100000 | Pump Station ST-24 | $0 | $22,268 | +$22,268 (est. authority for cancellation)
685 | 610712-100000 | Pump Station ST-24 | $22,268 | $0 | -$22,268
685 | 610734-100000 | Midland-Eakin SSI's | $0 | $4,715 | +$4,715 (est. authority for cancellation)
685 | 610734-100000 | Midland-Eakin SSI's | $4,715 | $0 | -$4,715
685 | 610751-100000 | Olentangy River Rd./E. 5th | $0 | $42,427 | +$42,427 (est. authority for cancellation)
685 | 610751-100000 | Olentangy River Rd./E. 5th | $42,427 | $0 | -$42,427
685 | 610790-100000 | Manchester/Hiawatha/Cooke SSI's | $0 | $14,759 | +$14,759 (est. authority for cancellation)
685 | 610790-100000 | Manchester/Hiawatha/Cooke SSI's | $14,759 | $0 | -$14,759
685 | 610824-100000 | Dry Run Flood Routing | $0 | $34,805 | +$34,805 (est. authority for cancellation)
685 | 610824-100000 | Dry Run Flood Routing | $34,805 | $0 | -$34,805
685 | 610840-100000 | Oaklawn-Piedmont Drainage | $0 | $3,958 | +$3,958 (est. authority for cancellation)
685 | 610840-100000 | Oaklawn-Piedmont Drainage | $3,958 | $0 | -$3,958
685 | 610884-100000 | Watkins Rd./New World Drainage | $0 | $872 | +$872 (est. authority for cancellation)
685 | 610884-100000 | Watkins Rd./New World Drainage | $872 | $0 | -$872
685 | 610906-100000 | Fairwood Ave./Smith Rd. Drainage | $0 | $10,981 | +10,981 (est. authority for cancellation)
685 | 610906-100000 | Fairwood Ave./Smith Rd. Drainage | $10,981 | $0 | -10,981
685 | 610920-100000 | Hilliard Rome Ditch Imp's | $0 | $14,681 | +$14,681 (est. authority for cancellation)
685 | 610920-100000 | Hilliard Rome Ditch Imp's | $14,681 | $0 | -$14,681
685 | 610923-100000 | Bliss Run Trunk Sewer Imp's | $1,975 | $0 | -$1,975
685 | 610931-100000 | Olde Orchard Area Drainage | $0 | $11,289 | +11,289 (est. authority for cancellation)
685 | 610931-100000 | Olde Orchard Area Drainage | $11,289 | $0 | -11,289
685 | 610932-100000 | Walnut Hills Area Drainage | $0 | $5,477 | +$5,477 (est. authority for cancellation)
685 | 610932-100000 | Walnut Hills Area Drainage | $5,477 | $0 | -$5,477
685 | 610941-100000 | Jasonway Ave. Drainage | $0 | $10,744 | +$10,744 (est. authority for cancellation)
685 | 610941-100000 | Jasonway Ave. Drainage | $10,744 | $0 | -$10,744
685 | 610943-100000 | Hilliard Rome Storm Relief | $0 | $1,242 | +$1,242 (est. authority for cancellation)
685 | 610943-100000 | Hilliard Rome Storm Relief | $1,242 | $0 | -$1,242
685 | 610945-100000 | Cleveland-Morse Drainage | $0 | $37,168 | +$37,168 (est. authority for cancellation)
685 | 610945-100000 | Cleveland-Morse Drainage | $37,168 | $0 | -$37,168
685 | 610955-100000 | McKinley Drainage Imp's | $0 | $7,008 | +$7,008 (est. authority for cancellation)
685 | 610955-100000 | McKinley Drainage Imp's | $7,008 | $0 | -$7,008
685 | 610959-100000 | Dorris Ave. SSI's | $0 | $21,874 | +$21,874 (est. authority for cancellation)
685 | 610959-100000 | Dorris Ave. SSI's | $21,874 | $0 | -$21,874
685 | 610964-100000 | Highland/Marburn SSI's | $0 | $14,644 | +$14,644 (est. authority for cancellation)
685 | 610964-100000 | Highland/Marburn SSI's | $14,644 | $3,939 | -$10,705
685 | 610795-100000 | Rich/Holtzman Alley Sewer Imp's | $0 | $295,616 | +$295,606
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of $647,062.55 or so much thereof as may be needed, is hereby authorized to be expended from the Build America Bonds Fund, No. 746 for the Department of Public Service and the Storm Sewer Bond Fund for the Department of Public Utilities as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 440005-100009 / UIRF - Holtzman/Main / 06-6631 / 765909 / $305,613.94
746 / 440005-100009 / UIRF - Holtzman/Main / 06-6687 / 765909 / $45,842.09
Division of Sewerage and Drainage Dept-Div 60-15 (Storm)
Fund / Project No. (both carryover) / Project Name / O.L. 01-03 Codes / OCA / Amount
685 / 610795-100000 / Rich/Holtzman Alley Sewer Imp's / 06-6621 / 685795 / $257,049.15
685 / 610795-100000 / Rich/Holtzman Alley Sewer Imp's / 06-6687 / 685795 / $38,557.37
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.