Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. in order to replace worn or outdated playground equipment with new equipment designed to meet all current safety and accessibility standards. Additionally, the project will include significant repairs needed by existing equipment that is beyond the capabilities of the Recreation and Parks maintenance staff. Community input has been received through presentations to area commission and other resident groups. Work will be completed at the following parks:
Albany Crossing Park (4) $4,145.00
Fairwood Park (22) $43,771.00
Flint Park (3) $91,241.00
Greene Countrie Park (25) $7,052.00
Hoover Reservoir Park (4) $21,597.00
Northgate Park (6) $1,638.00
Parkridge Park (6) $80,543.00
Riverbend Park (15) $54,869.00
Schiller Park (22) $1,949.00
Tuttle Park (13) $2,285.00
The costs for this project will be $322,300.00 with a contingency of $26,700.00 for a total of $349,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 29, 2015 and received by the Recreation and Parks Department on June 23, 2015. Bids were received from the following companies:
Company Status Amount
Tyevco (MAJ) $322,300
Builderscape (MAJ) $343,175
M&D Blacktop (MAJ) $379,800
After reviewing the proposals that were submitted, it was determined that Tyevco, Inc. was the lowest and most responsive bidder.
Tyevco, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco, Inc.
1678 W. Audubon Blvd., Lancaster, OH 43130
James Boggess 614-284-0251
CC# 311626034
Exp Date: 12/9/15
Columbus Employees: 0
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start during the current construction season.
Fiscal Impact: $349,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 and the Health General Obligation Bond Fund 706 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the Playground Improvements 2015 Project; to authorize the expenditure of $322,300.00 with a contingency of $26,700.00 for a total of $349,000.00 from the Recreation and Parks Voted Bond Fund and the Health General Obligation Bond Fund; to authorize the City Auditor to transfer $313,590.00 within the Recreation and Parks Voted Bond Fund; to authorize the City Auditor to transfer $34,000.00 within the Health General Obligation Bond Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($349,000.00)
Body
WHEREAS, it is necessary for the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the Playground Improvements 2015 Project;and
WHEREAS, it is necessary to authorize the expenditure of $322,300.00 with a contingency of $26,700.00 for a total of $349,000.00 from the Recreation and Parks Voted Bond Fund and the Health General Obligation Bond Fund 706; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $313,590.00 within the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $34,000.00 within the Health General Obligation Bond Fund; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget;
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be authorized and directed to enter into contract with Tyevco, Inc. for the Playground Improvements 2015 Project.
SECTION 2. The the Director of Recreation and Parks authorize the expenditure of $322,300.00 with a contingency of $26,700.00 for a total of $349,000.00 from the Recreation and Parks Voted Bond Fund and the Health General Obligation Bond Fund 706.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the City Auditor is hereby authorized to transfer $313,590.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510319-100000 (Safe Playgrounds) 702319 6621 $275,090.00
510429-100016 (Golf - Misc. Grounds Improvements) 752016 6621 $38,500.00
TO:
Project OCA Code Object Level 3 Amount
510017-100002 (Hard Surface Imrpovements) 721702 6621 $38,500.00
510017-100031 (Albany Crossing Park) 717031 6621 $4,145.00
510017-100142 (Fairwood Park) 717142 6621 $9,771.00
510017-100144 (Flint Park) 717144 6621 $91,241.00
510017-100168 (Greene Countrie Park) 717168 6621 $7,052.00
510017-100202 (Hoover Reservoir Park) 717202 6621 $21,597.00
510017-100284 (Northgate Park) 717284 6621 $1,638.00
510017-100304 (Parkridge Park) 717304 6621 $80,543.00
510017-100325 (Riverbend Park) 717325 6621 $54,869.00
510017-100343 (Schiller Park) 721123 6621 $1,949.00
510017-100393 (Tuttle Park) 717393 6621 $2,285.00
SECTION 7. That the City Auditor is hereby authorized to transfer $34,000.00 within the Health General Obligation Bond Fund 706 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
570053-100000 (Blind School Renovation) 501713 6621 $34,000.00
TO:
Project OCA Code Object Level 3 Amount
500506-100000 (Healthy Places) 706506 6621 $34,000.00
SECTION 8. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this and future legislation.
CURRENT:
Recreation and Parks Voted Bond Fund 702:
510017-100002; Hard Surface Improvements; $234,903.00 (SIT Supported)
510017-100031; Albany Crossing Park; $0 (SIT Supported)
510017-100142; Fairwood Park; $0 (SIT Supported)
510017-100144; Flint Park; $0 (SIT Supported)
510017-100168; Greene Countrie Park; $0 (SIT Supported)
510017-100202; Hoover Reservoir Park; $0 (SIT Supported)
510017-100284; Northgate Park; $0 (SIT Supported)
510017-100304; Parkridge Park; $0 (SIT Supported)
510017-100325; Riverbend Park; $0(SIT Supported)
510017-100343; Schiller Park; $0 (SIT Supported)
510017-100393; Tuttle Park; $0 (SIT Supported)
510319-100000; Safe Playgrounds; $365,000 (SIT Supported)
510429-100016; Golf - Misc. Grounds Improvements; $192,442 (SIT Supported)
Health General Obligation Bond Fund 706:
570053-100000; Blind School Renovation; $93,116 (Voted Carryover)
500506-100000; Healthy Places; $0 (Voted Carryover)
AMENDED TO:
Recreation and Parks Voted Bond Fund 702:
510017-100002; Hard Surface Improvements; $273,403 (SIT Supported)
510017-100031; Albany Crossing Park; $4,145 (SIT Supported)
510017-100142; Fairwood Park; $9,771 (SIT Supported)
510017-100144; Flint Park; $91,241 (SIT Supported)
510017-100168; Greene Countrie Park; $7,052 (SIT Supported)
510017-100202; Hoover Reservoir Park; $21,597 (SIT Supported)
510017-100284; Northgate Park; $1,638 (SIT Supported)
510017-100304; Parkridge Park; $80,543 (SIT Supported)
510017-100325; Riverbend Park; $54,869 (SIT Supported)
510017-100343; Schiller Park; $1,949 (SIT Supported)
510017-100393; Tuttle Park; $2,285 (SIT Supported)
510319-100000; Safe Playgrounds; $89,910 (SIT Supported)
510429-100016; Golf - Misc. Grounds Improvements; $153,942 (SIT Supported)
Health General Obligation Bond Fund 706:
570053-100000; Blind School Renovation; $59,116 (Voted Carryover)
500506-100000; Healthy Places; $34,000 (Voted Carryover)
SECTION 9. For the purpose stated above, the expenditure of $349,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 and the Health General Obligation Bond Fund 706, as follows:
Recreation and Parks Voted Bond Fund 702:
Project OCA Code Object Level 3 Amount
510017-100031 (Albany Crossing Park) 717031 6621 $4,145.00
510017-100142 (Fairwood Park) 717142 6621 $9,771.00
510017-100144 (Flint Park) 717144 6621 $91,241.00
510017-100168 (Greene Countrie Park) 717168 6621 $7,052.00
510017-100202 (Hoover Reservoir Park) 717202 6621 $21,597.00
510017-100284 (Northgate Park) 717284 6621 $1,638.00
510017-100304 (Parkridge Park) 717304 6621 $80,543.00
510017-100325 (Riverbend Park) 717325 6621 $54,869.00
510017-100343 (Schiller Park) 721123 6621 $1,949.00
510017-100393 (Tuttle Park) 717393 6621 $2,285.00
510319-100000 (Safe Playgrounds) 702319 6621 $39,910.00
Health General Obligation Bond Fund 706:
Project OCA Code Object Level 3 Amount
500506-100000 (Healthy Places) 706506 6621 $34,000.00
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.