Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Utilicon Corporation, in the amount of $2,431,549.65; for the Sullivant Avenue Water Line Cleaning and Lining Project, Division of Power and Water Contract Number 942.
This contract provides for general rehabilitation of approximately 20,000 linear feet of 20-inch water main in Sullivant Avenue, Ryan Street, and Mound Street. The water will be mechanically cleaned and a cement mortar lining will be applied to the interior of the pipe. The purpose of the project is to improve flow and water quality conditions as well as to extend the useful life of the main.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on June 8, 2011. Bids were received from: Utilicon Corporation - $2,431,549.65; J. Fletcher Creamer & Son, Inc. and Spiniello Companies, a Joint Venture - $3,119,791.88; and Terrace Construction Co., Inc. - $3,256,481.45.
The lowest bid was from Utilicon Corporation in the amount of $2,431,549.65. Their Contract Compliance Number is 34-1263338 (expires 9/15/11, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Utilicon Corporation.
3. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order construct the water line improvements before the Department of Public Service repaves Mound Street, which is scheduled for 2012. The section of water main to be cleaned and lined on Mound Street can only be completed in the spring and fall months due to high customer demand during the summer months and during more idea temperatures
4. FISCAL IMPACT This legislation includes a transfer of funds within the Water Build America Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Utilicon Corporation for the Sullivant Avenue Water Line Cleaning and Lining Project; to authorize a transfer and expenditure of $2,431,549.65 within the Water Build America Bonds Fund; to amend the 2011 Capital Improvements Budget; and to declare an emergency. ($2,431,549.65)
Body
WHEREAS, three bids for the Sullivant Avenue Water Line Cleaning and Lining Project were received and publicly opened in the offices of the Director of Public Utilities on June 8, 2011; and
WHEREAS, the lowest and best bid was from Utilicon Corporation in the amount of $2,431,549.65; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract with Utilicon Corporation for the Sullivant Avenue Water Line Cleaning and Lining Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Utilicon Corporation for the Sullivant Avenue Water Line Cleaning and Lining Project, in an emergency manner in order to construct the water line improvements before the Department of Public Services paves the area roadways; for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Sullivant Avenue Water Line Cleaning and Lining Project with the lowest and best bidder, Utilicon Corporation, 888 E. 70th St., Cleveland, Oh 44103; in the amount of $2,431,549.65; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: Water Build America Bonds Fund
Fund No.: 609
Dept./Div. No.: 60-09
OL3: 6629
Project No. Project Name OCA Amount
609999-100000 (carryover) Unallocated Balance 609999 $120,060.35
SECTION 3. That the City Auditor is hereby authorized to transfer $2,431,549.65 within the Division of Power and Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
609 | 609999-100000 (carryover) | Unallocated Balance | 609999 | -$120,060.35
609 | 690359-100002 (carryover) | S. Wellfield Pump House | 693592 | -$709,246.24
609 | 690370-100000 (carryover) | Upground Reservoir | 609370 | -$1,602,243.06
609 | 690365-100000 (carryover) | Sullivant Ave. W.L. | 693650 | +$2,431,549.65
SECTION 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
609 | 609999-100000 (carryover) | Unallocated Balance | $0 | $120,061 | +$120,061 (establish authority to match cash)
609 | 609999-100000 (carryover) | Unallocated Balance | $120,061 | $0 | -$120,061
609 | 690359-100002 (carryover) | S. Wellfield Pump House | $709,246 | $709,247 | +$1 (increase authority to match cash)
609 | 690359-100002 (carryover) | S. Wellfield Pump House | $709,247 | $0 | -$709,247
609 | 690370-100000 (carryover) | Upground Reservoir | $91,316,288 | $89,714,044 | -$1,602,244
609 | 690365-100000 (carryover) | Sullivant Ave. W.L. | $350,000 | $2,781,552 | +$2,431,552
SECTION 5. That the expenditure of $2,431,549.65 is hereby authorized for the Sullivant Avenue Water Line Cleaning and Lining Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690365-100000 (carryover), Object Level Three 6629, OCA Code 693650.
SECTION 6. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.