Explanation
This fourth contract modification is entered into by and between the City of Columbus pursuant to Ordinance 1064-2012 passed on June 4, 2012, acting through the Director of the Recreation and Parks Department ("the City") and The Active Network, Inc. ("the Contractor"), pursuant to the terms for modification in the original Ccntract, EL010930, and subsequent modifications.
Currently, the Recreation and Parks Department utilizes an Activenet software application that has assisted with the automation of the department's business and management operations. The system centralizes all data and provides around-the-clock access for citizens to register for activities and facility rentals via the internet, ID cards for individuals who participate at recreation facilities and events, marketing and informational tools that help keep the citizens informed of various programs and activities, and provides resources for security measures at the department's recreation centers and swimming pools among various other services. This software also provides for accurate accounting and a means to audit revenues collected in relation to the above activities.
There is a need to modify the original contract in order to purchase credit card equipment that is required by the Contractor for the ongoing use of online registration software and can only be obtained from the Contractor. The maximum obligation of the contract needs to be modified in the amount of $11,240.00 in order to purchase the equipment.
FISCAL IMPACT: original amount - $92,000.00 (ord.1064-2012); additional amount $11,240.00 for a total maximum obligation of $103,240.00.
Title
To authorize the Director of Recreation and Parks to modify and extend contract EL010930 with The Active Network, Inc. in order to purchase credit card equipment that is required by The Active Network for the ongoing use of online registration software; to authorize the expenditure of $11,240.00 from the Recreation and Parks Fund 285; and to declare an emergency. ($11,240.00)
Body
WHEREAS, the parties originally entered into contract EL010930 pursuant to ordinance 1064-2012 for the automation of the department's business and management operations for the term June 1, 2012 - May 31, 2013; and
WHEREAS, there is a need to modify the original contract in order to purchase credit card equipment that is required by the Contractor for the ongoing use of online registration software and can only be obtained from said Contractor; and
WHEREAS, the maximum obligation of the contract needs to be modified in the amount of $11,240.00 in order to purchase the equipment; and
WHEREAS, it is in the best interest of both parties to modify said contract; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify said contract to purchase and install equipment before peak registration season; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the term of the original contract is hereby modified in the amount of $11,240.00 for the ongoing use of online registration software.
Section 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
Section 3. That the expenditure of $11,240.00 or so much as may be necessary be hereby authorized as follows:
Fund 285
OCA OL3 Amount
510297 2140 $9,120.00
511139 2140 1,325.00
510628 2140 265.00
516518 2140 265.00
510396 2140 265.00
Section 4. That all terms and conditions of the original contract are incorporated herein, shall remain in full force and effect, except as necessarily amended herein, and shall constitute the entire agreement between the parties for the specified services.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.