Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with All Around Access LLC for the purchase and delivery of a Articulating Boom Lift for the Division of Sewerage and Drainage. The Articulating Boom Lift will be used to for plant maintenance at the Sewer Maintenance Operations Center. This purchase has been approved by the Division of Fleet Management and will replace BT16211.
Contingency funds are being added due supply chain issues and rising costs.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ025794). Sixty-six (66) vendors (9 EBE, 54 MAJ, 3 MBE) were solicited and two (2) majority bids were received and opened on September 28, 2023.
The lowest bid was submitted by Monmouth Solutions, Inc., however, they did not meet the bid specifications due to not including the manufacturer’s cold weather package, the light package and the operator and maintenance training that were required by the bid specifications.
Therefore, the Division of Sewerage and Drainage recommends the award be made for all items to All Around Access LLC as the most responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: All Around Access LLC, vendor #018943, expires 10/12/25, majority vendor
FISCAL IMPACT: $96,593.20 (which includes contingency funds of $8,781.20) is budgeted and available for this purchase
$0.00 was expended in 2022
$0.00 was expended in 2021.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with All Around Access LLC for the purchase and delivery of a Articulating Boom Lift for the Division of Sewerage and Drainage; and to authorize the expenditure of $96,593.20 from the Division of Sewerage Operating Fund; ($96,593.20)
Body
WHEREAS, the Articulating Boom Lift will be used for plant maintenance at the Sewer Maintenance Operation Center; and
WHEREAS, the Purchasing Office opened formal bids on September 28, 2023 for the purchase and delivery of a Articulating Boom Lift for the Division of Sewerage and Drainage; and
WHEREAS, the lowest bidder, Monmouth Solutions, Inc., did not meet the bid specifications for the manufacturers cold weather package, the light package and the operator and maintenance training that were required by the bid specifications; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made for all items to the most responsive, responsible and best bidder All Around Access LLC; and
WHEREAS, it is necessary to authorize the expenditure of $96,593.20 (which includes a contingency fund of $8,781.20) or so much thereof as is needed for the purchase from and within the Sewerage Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with All Around Access LLC in accordance with the terms, conditions and specifications of Solicitation Number RFQ025794 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with All Around Access LLC for the purchase and delivery of a Articulating Boom Lift in accordance with RFQ025794 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $96,593.20 (which includes a contingency fund of $8,781.20), or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewerage Operating Fund); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.