City of Columbus - File #: 0415-2006

• File #: 0415-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/16/2006
• In control: Administration Committee
• On agenda: 3/6/2006
• Final action: 3/8/2006
• Title: To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with CBRE Technical Services, LLC for general building maintenance at the Municipal Court building; to authorize the expenditure of $241,264.00 from the General Fund; and to declare an emergency. ($241,264.00)

Date	Ver.	Action By	Action	Result
3/8/2006	1	CITY CLERK	Attest
3/7/2006	1	MAYOR	Signed
3/6/2006	1	Columbus City Council	Approved	Pass
3/6/2006	1	COUNCIL PRESIDENT	Signed
2/23/2006	1	CITY ATTORNEY	Reviewed and Approved
2/23/2006	1	Finance Drafter	Sent to Clerk's Office for Council
2/22/2006	1	ODI DIRECTOR	Reviewed and Approved
2/22/2006	1	Finance Drafter	Sent for Approval
2/21/2006	1	Finance Drafter	Sent for Approval
2/21/2006	1	Auditor Reviewer	Reviewed and Approved
2/21/2006	1	CITY AUDITOR	Reviewed and Approved
2/21/2006	1	Finance Drafter	Sent for Approval
2/21/2006	1	EBOCO Reviewer	Reviewed and Approved
2/17/2006	1	Finance Reviewer	Reviewed and Approved
2/17/2006	1	Finance Reviewer	Reviewed and Approved
2/17/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/16/2006	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract for the Facilities Management Division with CBRE Technical Services, LLC in the amount of $241,264.00 for maintenance service at the Municipal Court Building, 375 South High Street. 

CBRE Technical Services, LLC is responsible for general building maintenance.  It staffs the building forty hours per week with a chief engineer, a maintenance engineer, a maintenance worker, and a painter.  The contract extension will begin April 1, 2006, and end March 31, 2007.  This is the first of five renewal options.  The original contract was approved by Ordinance 0611-2005, passed April 20, 2005.

Emergency action is requested so that maintenance will continue uninterrupted at the Municipal Court building. 

Fiscal Impact:  The Facilities Management Division budgeted $241,342.00 in 2006 for this contract.  The cost of the proposed contract is $241,264.00.  In 2005, $224,316.00 was spent for these services.  CBRE Technical Services, LLC Contract Compliance Number 04-3507926, exp. 03/15/2007.

Title

To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with CBRE Technical Services, LLC for general building maintenance at the Municipal Court building; to authorize the expenditure of $241,264.00 from the General Fund; and to declare an emergency.  ($241,264.00)

Body

WHEREAS, it is necessary to provide general building maintenance at the Municipal Court building, 375 South High Street, and

WHEREAS, Ordinance No. 0611-2005, passed by City Council on April 20, 2005, authorized the Public Service Department, Facilities Management Division, to enter into a contract with CBRE Technical Services, LLC for general building maintenance at the Municipal Court building, and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to extend a contract with CBRE Technical Services, LLC for the ongoing general maintenance for the Municipal Court Building to protect the safety of the officials and visiting public using this building without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS: 

SECTION 1.  That the Finance and Management Director is hereby authorized to extend a contract for the Facilities Management Division with CBRE Technical Services, LLC for the general maintenance of the Municipal Court building, 375 South High Street, beginning April 1, 2006 and ending March 31, 2007.    

SECTION 2.   That the expenditure of $241,264.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:

Division: 45-07

Fund: 010

OCA Code: 450044

Object Level 1: 03

Object Level 3: 3336

Amount: $241,264.00

SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.