Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish purchase orders with Great Lakes Petroleum Company for the Division of Sewerage and Drainage to obtain Heating Oil in accordance with a cooperative purchasing contract competitively bid by the State of Ohio, GDC027E, Contract Number RS901110-3. Great Lakes Petroleum Company was awarded the contract for District 6 which includes Columbus.
This contract was bid specifically to be a cooperative contract for use by other governmental agencies in accordance with Chapter 1545 of the Ohio Revised Code (ORC). The State of Ohio contract expires April 30, 2012, the funding on this ordinance is for expenses that will occur in the winter months of 2009-2010. The City of Columbus does not have a term contract for this product. Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts. A copy of the State of Ohio contract is attached.
The Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant and Jackson Pike Wastewater Treatment Plant require Heating Oil for boilers that heat the buildings throughout the plants. The Jackson Pike Wastewater Treatment Plant offsets some of the cost of heating by using naturally created methane.
SUPPLIER: Great Lakes Petroleum Co (34 -1850508) Expires 7-8-11
FISCAL IMPACT: $575,000.00 is required for this purchase.
$450,000.00 was spent in 2008-2009 winter months
$391,240.00 was spent in 2007-2008 winter months
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency legislation is being requested because the State of Ohio contract was recently certified and the Division of Sewerage and Drainage needs to order the Heating Oil in December to allow for tanks to be filled as the City experiences winter weather.
Title
To authorize the Director of Finance to establish Blanket Purchase Orders for Heating Oil from an established State of Ohio Cooperative Purchase Contract with Great Lakes Petroleum Company. for the Division of Sewerage and Drainage, to authorize the expenditure of $575,000.00 from the Sewerage System Operating Fund, and to declare and emergency. ($575,000.00)
Body
WHEREAS, a Cooperative Purchasing Contract has been established with Great Lakes Petroleum Company, by the State of Ohio, GDC027E, Contract Number RS901110-3 for use by the County and other governmental entities and Ordinance 582-87 allows the City of Columbus to participate in coopeative agreements. The contract for the purchase Heating Oil expires April 30, 2012; and
WHEREAS, the funding for this purchase will be for heating oil to be used during the 2009-2010 winter months; and
WHEREAS, the Division of Sewerage and Drainage wishes to establish blanket purchase order to heat buildings at the Southerly and Jackson Wastewater Treatment Plant; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to establish a purchase order for heating oil with Great Lakes Petroleum Company because the State of Ohio contract was recently certified and the Division of Sewerage and Drainage needs to order the Heating Oil in December to allow for tanks to be filled as the City experiences winter weather. for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish blanket purchase orders for the purchase of Heating Oil from a State of Ohio Cooperative Contract with Great Lakes Petroleum Company, for use by the Division of Sewerage and Drainage.
Section 2. That the expenditure of $575,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650,
Southerly Wastewater Treatment Plant
OCA 605055
Object Level: 2278.
Amount: $475,000.00
Jackson Pike Wastewater Treatment Plant
OCA 605022
Object Level: 2278.
Amount: $100,000.00
TOTAL: $575,000.00
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.