Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to renew and modify (Modification No. 2) a contract with Lima, Jean J for an additional year under the Board to Code and Miscellaneous Services program.
Original contract amount $ 5,000.00 Ord. N/A PO310645
Modification No. 1 amount $ 250.00 Ord 2037-2022
Modification No. 2 amount $10,000.00
Total contract amount $15,250.00
The purpose of the Board to Code and Miscellaneous Services program is to provide services that include securing properties held in the Land Bank in a way which protects them from permeation of all outside elements (i.e. water, snow, animals, squatters, etc). Service Categories include Boarding of the Structure, Roof Work, and Miscellaneous Services for properties held by the Land Redevelopment Division.
Companies responded to an Invitation to Bid, RFQ020244 in 2021 and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources and qualifications. The bids allow the establishment of one year contracts with an option to extend an additional year.
The Department of Development advertised RFQ020244 on Vendor Services in October 2021 for the Board to Code and Miscellaneous Services program and 2 bids were received. The Director of Development entered into contract with 2 bidders under the authority of Columbus City Code Section 329.19. The original contract period commenced from the date of approval of the purchase order to February 28, 2023, with an option to renew one additional year, through February 28, 2024. Advertising for services annually would interrupt the program and possibly result a delay in providing these services. The fee for services in the contract renewal will be the same as that of the original contract.
The contract was modified with Ordinance 2037-2022 to include a fuel surcharge.
Emergency action is requested in order to continue to provide services without interruption.
FISCAL IMPACT: Funding will be available in fund 2206, Land Management Fund, contingent on the passage of Ordinance 3404-2022.
CONTRACT COMPLIANCE: the vendor number is 003246 and expires 2/11/2023.
Title
To authorize the Director of Development to renew a contract with Lima, Jean J for the Board to Code and Miscellaneous Services program for one additional year and to modify up to $10,000.00; and to authorize the expenditure of up to $10,000.00; and to declare an emergency ($10,000.00).
Body
WHEREAS, the Department of Development advertised RFQ020244 on Vendor Services in October 2021 for the Board to Code and Miscellaneous Services program, 2 bids were received, and the Director of Development entered into contract with 2 bidders under the authority of Columbus City Code Section 329.19; and
WHEREAS, the original contract was modified with Ordinance 2037-2022 to include a fuel surcharge; and
WHEREAS, the Director of Development has identified the need to renew the contract with Lima, Jean J for one additional year and modify the contract up to $10,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that this contract renewal and modification should be authorized immediately to continue program services without interruption, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to renew a contract with Lima, Jean J in an amount up to $10,000.00, for an additional year, ending February 28, 2024, to provide services for the Board to Code and Miscellaneous Services program.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $10,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2206 (Land Management Fund), Dept-Div 4411 (Land Redevelopment), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. This modification is made in accordance with the relevant provisions of the City Code Charter 329 relating to contract modifications.
SECTION 5. That the City Auditor is authorized to establish such accounting codes as necessary, to make any accounting changes to revise the funding source for all agreements, contracts, or modifications associated with this Ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.