Explanation
BACKGROUND: The Division of Police needs to procure uniforms, footwear, leather goods, uniform accessories, and protective wear for police officers, recruits, and some civilian employees. This ordinance will enable the Division to purchase these uniforms and accessories from Galls LLC, HighCom Armor Solutions, Inc., Vance Outdoors,Inc., W.W. Grainger, Inc, Lawmen’s and Shooter's Supply, Inc.and Jendco Safety Supply in accordance with the Universal Term Contracts established for this purpose by the Purchasing Office.
Bid Information: The Purchasing Office has set up purchase agreements for the purchase of uniforms, footwear, protective wear, and leather goods with Galls LLC, HighCom, Armor Solutions, Inc. Vance Outdoors, Inc,, Grainger, Lawmen’s and Shooter's Supply Inc. and Jendco Safety Supply.
Contract Compliance No.: Galls LLC CC-007478, expires March 16, 2025; HighCom Armor Solutions Inc. CC-025243, expires October 19, 2024; Vance Outdoors, Inc. CC-009245, expires April 10, 2025; W.W. Grainger, Inc. CC-007170, expires January 17, 2026; Lawmen’s and Shooter's Supply Inc. CC-009526, expires July 6, 2024; Jendco Safety Supply, CC-004977, expires December 19, 2025.
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested in order to process uniform orders for personnel that are attending the annual uniform inspections held this week. Also funds will be needed to outfit the June recruit class.
FISCAL IMPACT: This ordinance authorizes an expenditure of $3,207,493.00 from the Division of Police’s General Fund budget for the purchase of uniforms from the above vendors; $3,767,910.00 is budgeted and $344,275.00 has already been spent, encumbered, or will be encumbered.
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the aforementioned vendors for the purchase of uniforms and accessories for the Division of Police from existing Universal Term Contracts; to authorize the expenditure of $3,207,493.00 from the General Fund; and to declare an emergency ($3,207,493.00)
Body
WHEREAS, the Purchasing Office has set up purchase agreements for the purchase of uniforms, footwear, protective wear, leather goods and accessories with Galls LLC, HighCom Armor Solutions, Inc., Vance Outdoors, Inc., W.W. Grainger, Inc., Lawmen’s and Shooter's, Supply, Inc. and Jendco Safety Supply; and,
WHEREAS, the Division of Police has a need for uniforms and accessories for both sworn and civilian personnel to outfit the recruit classes through-out the year and to complete any emergency requests; and,
WHEREAS, funds are budgeted for this purpose in the Division of Police's 2024 General Fund budget:
WHEREAS ,an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations with the aforementioned vendors for the immediate preservation of the public peace, health, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with Galls LLC, HighCom Armor Solutions, Inc., Vance Outdoors, Inc., W.W. Grainger, Inc., Lawmen’s and Shooter's Supply, Inc. and Jendco for the purchase of uniforms, footwear, leather goods, uniform accessories, and protective wear for police officers, recruits, and some civilian employees for the Division of Police.
SECTION 2. That the expenditure of $3,207,493.00, or so much thereof as may be needed, is hereby authorized in the General Fund in Object Class 02-Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same