Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Jacobsen OEM Parts with Baker Vehicle Systems. The Division of Fleet Management is the primary user for mower repair parts. Jacobsen OEM mower parts are used to repair and maintain all Jacobsen OEM mowers used within the City parks and Golf courses. Baker Vehicle Systems is the sole source for these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer. Pricing was obtained by a sole source catalog submission with a discount from Baker Vehicle Systems. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2024, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
Baker Vehicle Systems, CC# 006435 expires 1/27/2024, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Jacobsen OEM Parts with Baker Vehicle Systems in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO002025. ($1.00).
Body
WHEREAS, the Jacobsen OEM Parts UTC will provide for the purchase of Jacobsen OEM mower parts used to repair and maintain all Jacobsen mowers throughout the City and Baker Vehicle System is the sole source provider of these goods and services; and,
WHEREAS, in the daily operation of the Division of Fleet Management it is necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Jacobsen OEM Parts with Baker Vehicle Systems; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Jacobsen OEM Parts for a term of approximately two (2) years, expiring June 30, 2024, with the option to renew for one (1) additional year, as follows:
Baker Vehicle Systems, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.