Explanation
Background:
This ordinance authorizes and directs the Director of the Department of Finance and Management to establish a purchase order with Software House International Inc. on behalf of the Columbus City Attorney's Office for Microsoft Office Professional Plus 2007 software. This software is being acquired through a bid state term contract that is available for the city's use.
The Columbus City Attorney's Office currently uses Microsoft Office Professional 2002. The City Attorney has made the decision to begin to upgrade to Microsoft Office Pro 2007.
The cost is $304.76 for each software license. This purchase order will provide 131 licenses.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance:
Software House International Inc. (SHI) CC#22-3009648-001- Expiration 11/19/09
Fiscal Impact:
Funding for this purchase is available within the Columbus City Attorney's 2008 budget.
Emergency action is requested to allow the financial transaction to be posted in the city's accounting system as soon as possible and to bring the City Attorney's Office software up-to-date.
Title
To authorize and direct the Director of the Department of Finance and Management to establish a purchase order with Software House International Inc. on behalf of the City Attorney's Office for Microsoft Office 2007 software; to authorize the City Auditor to transfer $20,000.00 between object levels within the City Attorney's Office general fund budget; to authorize the expenditure of $39,923.56 or so much thereof as may be needed; and to declare an emergency. ($39,923.56)
Body
WHEREAS, the City Attorney's Office has a need to transition its office software to Microsoft Office Professional Plus 2007;
WHEREAS, a bid state term contract #0A07004 with an expiration date of June 30, 2009 is available for the city's use with Software House International Inc. for the purchase of Microsoft Office Professional Plus 2007 software; and
WHEREAS, funding is available for this purchase within the City Attorney's Office general fund budget; and
WHEREAS, the City Attorney's Office has a need to transfer $20,000.00 between object levels to accommodate this purchase. Funds for this transfer have been identified and are available; and
WHEREAS, an emergency exists in the daily operation of the City Attorney's Office in that it is immediately necessary for the Director of the Department of Finance and Management to establish a purchase order with Software House International Inc. for the purchase of Microsoft Office Professional Plus 2007 software, thereby preserving the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized and directed to transfer Twenty Thousand Dollars ($20,000.00) between object levels within the City Attorney's Office 2008 general fund budget as follows:
FROM: department 2401, general fund, fund number 010, organizational cost account 240101, object level one 03.
TO: department 2401, general fund, fund number 010, organizational cost account 240101, object level three 2224.
SECTION 2. That the Director of the Department of Finance and Management be and hereby is authorized to establish a purchase order with Software House International Inc. on behalf of the City Attorney's Office for the purchase of Microsoft Office Professional Plus 2007 software through the bid state term contract #0A07004.
SECTION 3. That the expenditure of Thirty-nine Thousand Nine Hundred Twenty-three Dollars ($39,923.56) or so much as may be needed, be and hereby is authorized within the City Attorney's Office, department number 2401, fund number 010, oca 240101, object level three 2224, to pay the cost thereof.
SECTION 4. That for the reasons state in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.