Explanation
BACKGROUND:
To authorize the Director of the Department of Technology, on behalf of the City of Columbus, to enter into a contract with Columbus FiberNet (CFN) to acquire one (1) 1.25" conduit, from the intersection of Dempsey Rd. & St. Rt. 3, to Dempsey Rd. & Sunbury Rd. (9,600 linear ft); and authorizes the expenditure of $76,800.00 from the Department of Technology Capital Improvement Fund - Fiber Project.
This ordinance authorizes the Director of the Department of Technology, on behalf of the City of Columbus, to acquire the Dempsey Rd. conduit outright, for the installation of information management infrastructure, for the Public Utilities Department, for the purpose of enhancing security of the water supply. This conduit is located along Dempsey Rd. and is a critical piece that will join the Hoover Reservoir Watershed Management facility to the city's Metronet network via the recently purchased (2010) CFN network; and will allow high bandwidth connectivity to the facility.
Columbus City Council continues to work with the Department of Technology in conjunction with the Department of Public Utilities, to utilize the conduit as a Metronet network asset at the Hoover Reservoir. The conduit will be used as a fiber-optic cabling path to provide a "telecommunications pathway" into the city's existing network infrastructure.
The Department of Technology will also utilize the conduit to further build out the City of Columbus' existing fiber-optic network, while making the network more robust and redundant. Acquisition of this conduit will enhance service ability to the city's Hoover Reservoir Watershed Management location by providing the Department of Technology with an alternative pathway, increasing the bandwidth capacity at the Hoover Reservoir from a low bandwidth 1.5 mbps (leased service), to a high speed 1 Gbps (city owned) connection to the city's Metronet network. This conduit can provide access points for fiber-optic back-haul to future wireless networks, or fiber-to-the-premise networks.
This ordinance also authorizes the transfer of cash from other projects within the Information Services Bond Fund, to accommodate for the additional expenditure authorized by this ordinance.
Columbus FiberNet is the sole owner of the conduit at Dempsey Rd. As such, this ordinance is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
EMERGENCY ACTION: Emergency legislation is requested in order to expedite processing of the necessary contract and purchase, to avoid interruption or delays in the performance of service, and because this item is weather dependent.
Fiscal Impact: Funding needed for this ordinance and project from the Department of Technology, Information Services Division, Capital Improvement Bond Fund will come from transferring cash in the amount of $25,361.86 from the ESP-Security Project (470047-100002), $49,994.14 from Unallocated Balance (514999-100000), and $1,444.00 from Fiber Project (470046-100001) which equals the total amount needed for this purchase, $76,800.00.
In 2009 and 2010 the Department of Technology expended a total of $4,276,556.00 from the Capital Improvement Fund to acquire a portion of fiber and underground conduit from Columbus FiberNet. This purchase is to acquire the (1) 1.25" conduit, from the intersection of Dempsey Rd. & St. Rt. 3 to Dempsey Rd. & Sunbury Rd. (9,600 linear ft) in the amount of $76,800.00.
CONTRACT COMPLIANCE: Vendor Name: Columbus FiberNet. - CC# 311762185; Expiration Date: 9/15/2011
Title
To authorize the Director of the Department of Technology, on behalf of the City of Columbus, to enter into contract with Columbus FiberNet, to acquire the Dempsey Rd. conduit, one (1) 1.25" conduit of 9,600 linear ft., to authorize the transfer of cash between projects within the Information Services Bond Fund; to authorize the expenditure of $76,800.00 from the Department of Technology Capital Improvement Funds; in accordance with the sole source provisions of the Columbus City Code, and to declare an emergency. ($76,800.00)
Body
WHEREAS, the Department of Technology, on behalf of the City of Columbus, has a need to purchase the Dempsey Rd. conduit, one (1) 1.25", (9,600 linear ft.) from Columbus FiberNet in the amount of $76,800.00; for the installation of information management infrastructure for the Public Utilities Department; for the purpose of enhancing security of the water supply, greater connectivity and stronger network capabilities for the betterment of government service delivery, and the citizens of Columbus; and
WHEREAS, the Department of Technology will also utilize the conduit to further build out the City of Columbus' existing fiber-optic network, while making the network more robust and redundant; and
WHEREAS, fiber and conduit were identified within the city-wide connectivity plan as assets that the city should buy, build or lease; and entering into a contract to purchase the Dempsey Rd. conduit shall assist in maintaining the integrity of the public right-of-way by reducing access to right-of-way, pavement openings, street and sidewalk disruption and closures; and
WHEREAS, this contract is in accordance with the sole source provisions of the Columbus City Code Section 329.07; and
WHEREAS, this ordinance authorizes the transfer of cash from other projects within the Information Services Bond Fund, to accommodate for the additional expenditure authorized by this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the city in that there is an immediate need for the acquisition of the Dempsey Rd. conduit from Columbus FiberNet to sustain the Department of Technology's broadband and technology needs as well as the Department of Public Utilities, to avoid interruption or delays in the performance of service, and because this item is weather dependent, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the City of Columbus, is hereby authorized and directed to purchase the conduit system known as Dempsey Rd one (1) 1.25" conduit (9,600 linear ft.), outright from Columbus FiberNet in the amount of $76,800.00.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer cash within the Information Services Bond Fund as follows:
FROM:
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 003| Project Number: 470047-100002| OCA Code: 514247| Amount: $25,361.86 ESP Security
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 003| Project Number: 514999-100000| OCA Code: 514999| Amount: $49,994.14 Unallocated Balance
TOTAL FROM: $75,356.00
TO:
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 003| Project Number: 470046-100001| OCA Code: 470046| Amount: $75,356.00
TOTAL TO: $75,356.00
SECTION 3. That the expenditure of $76,800.00 or so much thereof as may be necessary authorized to be expended from:
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 003| Project Number: 470046-100001| OCA Code: 470046| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $75,356.00
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 004| Project Number: 470046-100001| OCA Code: 474601| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $1,444.00
SECTION 4. That the City Auditor is hereby authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 5. That this contract/purchase is being established in accordance with the sole source provisions of the Columbus City Codes, Section 329.07.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.