Explanation
Background:
This ordinance authorizes a supplemental appropriation of $223,157 from unallocated balance of the City Print & Mail Services Fund and a transfer of $28,589 within the City Print & Mail Services Fund. This additional appropriation and transfer will allow the City Mail Room to purchase sufficient postage to continue operating until passage of the 2009 budget. This supplemental appropriation is necessary due to insufficient funds being transferred when mailroom functions were transferred from the Department of Technology to the Finance and Management Department in March, 2008. Due to savings in fuel prices, the necessary transfer of cash will be accomplished through the reduction of fuel encumbrances and subsequent reductions in the Refuse Division's December estimated General Fund fuel billing. Cash for the first quarter funding in Technology are accounted for in the year-end financial projection of the Information Services Fund.
Fiscal Impact: The increase in Mail Room appropriation is in accordance with the Third Quarter Financial Review.
Emergency action is requested to ensure an uninterrupted supply of postage.
Title
To authorize a supplemental appropriation of $223,157.00 from the unappropriated balance of the City Print & Mail Services Fund; to authorize the transfer of $28,589.00 within the City Print & Mail Services Fund; to authorize the City Auditor to decrease appropriations by $315,380.00 within the Public Service Department, Refuse Division General Fund and to reduce the related encumbrance; to authorize a supplemental appropriation of $315,380.00 within the Municipal Court-Clerk General Fund; and to declare an emergency. ($315,380.00)
Body
WHEREAS, the Finance and Management Department, Mail Room, has a need for supplemental appropriation of $223,157.00 from the unappropriated balance of the City Print & Mail Services Fund and a transfer of $28,589.00 within the City Print & Mail Services Fund for postage; and
WHEREAS, the City has experienced dramatic savings in fuel, thereby allowing for a reduction in fuel appropriation in the General Fund to support an increase in postage appropriation in the General Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Mail Room, in that it is immediately necessary to increase appropriation so that postage can be replenished, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the City Print & Mail Services Fund No. 517, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $223,157.00 is appropriated as follows:
Division: 45-01
Fund: 517
OCA Code: 451233
Object Level 1: 03
Object Level 3: 3322
Amount: $223,157.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the City Print & Mail Services Fund as follows:
FROM:
Dept/Div: 45-01|Fund: 517|OCA Code 451233|OL3 1102|Amount $17,962.00
Dept/Div: 45-01|Fund: 517|OCA Code 451233|OL3 1101|Amount $3,979.00
Dept/Div: 45-01|Fund: 517|OCA Code 451233|OL3 1104|Amount $650.00
Dept/Div: 45-01|Fund: 517|OCA Code 451233|OL3 1121|Amount $2,417.00
Dept/Div: 45-01|Fund: 517|OCA Code 451233|OL3 1150|Amount $1,999.00
Dept/Div: 45-01|Fund: 517|OCA Code 451233|OL3 1160|Amount $82.00
Dept/Div: 45-01|Fund: 517|OCA Code 451233|OL3 2244|Amount $1,500.00
TO:
Dept/Div: 45-01|Fund: 517|OCA Code 451233|OL3 3322|Amount $28,589.00
SECTION 3. That the City Auditor is hereby authorized and directed to reduce appropriations in the Department of Public Service, Refuse Collection Division, department 59-02, General Fund, fund 010, is hereby decreased by $315,380.00 as follows:
Current: OCA: 591602| Object Level One: 03| Object Level Three: 3380| Amount: $6,480,675.00
New: OCA: 591602| Object Level One: 03| Object Level Three: 3380| Amount: $6,165,295.00
SECTION 4. That the encumbrance currently authorized for the Public Service Department, Refuse Collection Division for Fleet Services (EA007165-009) be decreased by $315,380.00.
SECTION 5. That from the unappropriated monies in the General Fund Fund No. 010, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $315,380.00 is appropriated as follows:
Division: 26-01
Fund: 010
OCA Code: 451233
Object Level 1: 03
Object Level 3: 3387
Amount: $315.380.00
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.