Explanation
BACKGROUND: For the option to purchase Rental of Construction Equipment w/Operator for Sewerage and Drainage, the city's largest user. The term of the proposal option contract would be two (2) years with an option to extend for an additional year. Contract period is through August 31, 2007. The Purchasing Office opened formal bids on March 10, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001546 GRW. Fifty-six (MAJ:55, MBE:1, FBE:0) bids were solicited; three (MAJ:5) bids were received.
Two (2) of the five (5) bidders did not bid all items. Pursuant to section 3.7.1 of the specifications, equipment and personnel must be from one company. The city cannot require the primary and secondary suppliers to use the items these companies offered, therefore their bids have been rejected. The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders that bid all items:
Travco Construction Inc., MAJ, CC#710948514, $2,500,000.00
George J. Igel & Co., Inc., MAJ, CC#314214570, $55,000.00
Total Estimated Annual Expenditure: $2,555,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into two contracts for the option to purchase Rental of Construction Equipment w/Operator with Travco Construction Inc. and George J. Igel & Co. Inc., to authorize the expenditure of two dollars to establish the contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 10, 2005 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain an uninterrupted source of supply, as these contracts are used to help keep the city's sanitary and storm sewers operational, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Sewerage and Drainage in that it is immediately necessary to enter into a contract(s) for an option to purchase Rental of Construction Equipment w/Operator, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Rental of Construction Equipment w/Operator in accordance with Solicitation No. SA001546 GRW as follows:
Travco Construction Equipment w/Operator, All items (primary, ): Amount: $1.00
George J. Igel & Co., Inc., All items (secondary), Amount: $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.