Explanation
BACKGROUND: The Hap Cremean Water Plant (HCWP) was originally constructed in the early 1950's; the plant was doubled in size in the early 1970's with periodic additional construction since initiation. HCWP consists of multiple special purpose buildings on a single campus each with an integral role in the water treatment process. The architecture of these buildings is generally brick and/or concrete unit masonry with some glass block and precast concrete panels and stonework. Observed deterioration of the exterior masonry of these buildings prompted a detailed condition assessment which was completed in 2005 by Architects and Engineers chosen specifically for their expertise in this area. The assessment noted many structural deficiencies as well as others which allow water penetration inside the building envelopes. This contract provides the labor and materials to correct the deficiencies identified in that assessment. Completion of this work will restore the structural integrity of the buildings as well as protect them and their contents against damage from the elements.
The procurement of this contract was conducted in accordance with Section 329.09 of the Columbus City Code.
Competitive bids were received and opened at the office of the Director of Public Utilities on June 13, 2007. Two (2) bids were received. Of the two (2) bids received, the lowest responsive and responsible and best bidder was Quality Masonry Co., Inc. The bid of J & P Paving , Masonry and Sealant., Inc. was determined to be non-responsive due to several irregularities in their bid submittal including failure to return the entire Bid Submittal Document with the bid (as required by CMSC Section 102.07) and failure to sign the proposal. These two bid irregularities would rank the bid of J & P Paving , Masonry and Sealant., Inc. as non-responsive due to failure to complete the requirements of TIER I - MANDATORY FACTOR M-1 Responsive Bidder. Bidders that are determined non-responsive to these mandatory factors shall not be considered for further evaluation under Tier II - Creditable Factors.
BIDDER AMOUNT
J & P Paving , Masonry and Sealant., Inc. non-responsive
Quality Masonry Co., Inc. $948,656.50
FISCAL IMPACT: This project is included in the 2007 CIB and $1,100,000 is budgeted.
CONTRACT COMPLIANCE NUMBER: 34-1548254, effective through 11/09/2007, Majority Firm
EMERGENCY PROVISION: Emergency legislation is being requested to take advantage of the remaining 2007 construction season and to implement the repairs as soon as possible to eliminate continued structural deterioration of the building exterior and water leakage into the existing facility.
Title
To authorize the Director of Public Utilities to enter into a contract with Quality Masonry Co., Inc., for the Division of Power and Water, to authorize the expenditure of $948,656.50 from the Waterworks Enlargement Voted 1991 Bonds Fund, and to declare an emergency. ($948,656.50)
Body
WHEREAS, the Director of Public Utilities did receive and open bids on June 13, 2007 for the Hap Cremean Water Plant Exterior Masonry Rehabilitation for the Division of Power and Water, Department of Public Utilities, and
WHEREAS, a satisfactory low bid has been received, and
WHEREAS: An emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a Contract with Quality Masonry Co., Inc. for the Hap Cremean Water Plant Exterior Masonry Rehabilitation, for the Division of Power and Water, to commence the work prior to the end of the 2007 construction season and to implement the repairs as soon as possible to eliminate continued structural deterioration of the building exterior and water leakage into the existing facility, therefore emergency legislation is being requested, for the preservation of public health, peace, property and safety now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. The Director of Public Utilities be and is hereby authorized to enter into a Contract with Quality Masonry Co., Inc., in the amount of $948,656.50 for the Hap Cremean Water Plant Exterior Masonry Rehabilitation for the Division of Power and Water, Department of Public Utilities, Contract No. 1050, Project Number 690491 on the basis of the lowest responsive and responsible bid received on June 13, 2007.
SECTION 2. That for the purpose of paying the cost thereof, the expenditure of $948,656.50 is hereby authorized from Waterworks Enlargement Voted 1991 Bonds Fund No. 606, Department of Public Utilities, Division of Power and Water, Dept./Division No. 60-09, Object Level Three 6623, Project No. 690491, OCA Code 606491.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.