Explanation
Ordinance 1924-2011, passed on 11/16/11, authorized the acceptance of the Office on Violence Against Women (OVW) Stalking Initiative Grant from the U.S. Department of Justice, Office on Violence Against Women (DOJ) and the appropriation of grant funds. This ordinance will authorize the City Attorney's Office to enter into a contract with Urban Advocacy and Investigations LLC (Urban Advocacy) for the services of a stalking investigator for the duration of the grant in accordance with the grant award and the expenditure of funds for services rendered under said contract.
The stalking investigator will work with a team of detectives and investigators to recognize, respond to, monitor, and investigate stalking and stalking-related cases, including arrest of offenders and victim service referrals.
The request to waive competitive procurement provisions is being made due to the nature of the grant award and the timing involved in beginning the grant activities. The City collaborated with several organizations when applying for said grant and Urban Advocacy is one of the partners. As a partner Urban Advocacy was approved by the DOJ as the provider of a stalking investigator to work under said grant. DOJ does not require a contract be competitively bid for partner provided services. In addition due to the timing of the grant award there is a need to commence grant funded activities as soon as possible.
Fiscal Impact:
Funding for this contract will come from the OVW Stalking Initiative Grant funds.
Emergency Designation:
This ordinance is being submitted as an emergency because the grant award period is for 10/01/11 - 09/30/13 but the award notification was received after the grant period had commenced. Therefore, it is needful for the funded activities to commence as soon as possible.
Contract Compliance Numbers:
Urban Advocacy and Investigations LLC 270563479 ACT expires 07/07/13
Title
To authorize the City Attorney to enter into a contract with Urban Advocacy and Investigations LLC for the services of a stalking investigator for the City Attorney's Office under the OVW Stalking Initiative Grant; to authorize expenditure of an amount not to exceed One Hundred Twenty-three Thousand Two Hundred Dollars for services rendered pursuant thereto; to waive the competitive procurement provisions of the Columbus City Codes; and to declare an emergency. ($123,200.00)
Body
WHEREAS, Ordinance 1924-2011 authorized the City Attorney to accept the 11-13 OVW Stalking Initiative Grant, #2011-WE-AX-0043 and the appropriation of funds; and
WHEREAS, Urban Advocacy and Investigations LLC as a collaborative partner with the City Attorney's Office under said grant was approved as part of the grant award to provide stalking investigative services for the program; and
WHEREAS, the City Attorney would like to enter into a contract with Urban Advocacy and Investigations LLC for the services of a stalking investigator pursuant to said grant award for the remainder of the grant period which currently ends 09/30/13; and
WHEREAS, in order for the grant funded activities to commence as soon as possible and to stay in agreement with the grant award, it is necessary to waive the purchasing procurement provisions of the Columbus City Code as they apply to this contract; and,
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that it is immediately necessary to authorize such agreement and payment for the preservation of the pubic health, peace, property, safety and welfare, and, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Attorney is hereby authorized to enter into a contract with Urban Advocacy and Investigations LLC to provide a stalking investigator to assist in the investigation of stalking cases, and other related services in accordance with the OVW Stalking Initiative Grant award, for the maximum contract amount of One Hundred Twenty-three Thousand Two Hundred Dollars ($123,200.00) for the term 01/01/12 through 09/30/13.
SECTION 2. That for the purposes stated in Section 1, the expenditure of One Hundred Twenty-three Thousand Two Hundred Dollars ($123,200.00), is hereby authorized as follows: department 2401, 11-13 OVW Stalking Initiative Grant, grant number 241103, fund number 220, organizational cost account 241103, object level three 3336.
SECTION 3. That the provisions of Columbus City Codes Chapter 329 relative to the procurement of professional services are hereby waived.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.