Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to contract with Double Z Construction Company for the Intersection - Broad Street at James Road project and to provide payment for construction, construction administration and inspection services.
This project consists of widening James Road, both north and south of Broad Street, for an approximate total of 1288 feet to construct left and right turn lanes. Other improvements include replacing the traffic signal, relocating city power poles and power lines, as well as constructing a concrete median, asphalt pavement, curb and gutter, curb and gutter inlets, storm sewer, underground detention, curb ramps, erosion control, pavement markings, signs, signal interconnect/ITS, lighting while maintaining vehicular and pedestrian traffic, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Ordinance No. 2338-2018 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Ohio Department of Transportation relative to the Highway Safety Improvement Program, accepted and expended awarded grant funds, and issued refunds, if necessary, for the Intersection Improvements - Broad Street at James Road.
Ordinance No. 2223-2021 authorized the Director of Public Service to submit applications for the Local Transportation Improvement Program and State Capital Improvement Program and to execute project agreements for approved projects; authorized the Director of Public Service and the Director of Finance and Management to submit loan documents and borrow money from the Ohio Public Works Commission for projects as awarded under the State Capital Improvement Program; authorized the Director of Finance and Management and City Auditor, as appropriate, to sign for funding use certification, local match availability, and to certify loan portion repayment for the Intersection - Broad St at James Rd.
The estimated Notice to Proceed date is April 28, 2023. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on February 23, 2023, (both majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODICertification
Double Z Construction Company $5,827,391.25 Columbus, OH MAJ
Complete General Construction Company $6,202,172.02 Columbus, OH MAJ
Award is to be made to Double Z Construction Company as the lowest responsive and responsible and best bidder for their bid of $5,827,391.25. The amount of construction administration and inspection services will be $582,739.13. The total legislated amount is $6,410,130.38.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
As part of their bid Double Z Construction Company has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
The Shelly Company Thornville, Ohio MAJ
Danbert Electrical Plain City, Ohio MAJ
Follow the River Designs McConnelsville, Ohio MAJ
WL Markers Columbus, Ohio MAJ
Hurts Trucking Marysville, Ohio MBE
Paul Peterson Company Columbus, Ohio MAJ
Griffin Pavement Striping Columbus, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Double Z Construction Company is CC005966 and expires 06/29/2023.
3. PRE-QUALIFICATION STATUS
Double Z Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Partial funding for this project is a reimbursable budgeted expense of $3,973,221.31 within the Federal Transportation Grant Fund, Fund 7765, Grant #G592104 (Broad St at James Rd 110388). Funds need to be appropriated.
Additional funding for this project is a reimbursable budgeted expense of $1,162,279.00 within the OPWC Grants and Loans Fund, Fund 7763, Grant #G592205 (Broad St at James Rd DCZ05). Funds need to be appropriated.
The remaining balance of $1,274,630.07 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2022 Capital Improvement Budget and a transfer of cash and appropriation is necessary to align spending with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Ohio Public Works Commission funding award to avoid penalty and to ensure the safety of the traveling public.
Title
To amend the 2022 Capital Improvement budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to appropriate funds within the Federal Transportation Grants Fund and the OPWC Grants and Loans Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Company for the Intersection - Broad Street at James Road project; to authorize the expenditure of an amount not to exceed to $6,410,130.38 from the Federal Transportation Grants Fund, the OPWC Grants and Loans Fund and the Streets and Highways Bond Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($6,410,130.38)
Body
WHEREAS, the Department of Public Service is engaged in the Intersection - Broad Street at James Road project ("Project"); and
WHEREAS, the work for this Project consists of widening James Road, both north and south of Broad Street, for an approximate total of 1288 feet to construct left and right turn lanes. Other improvements include replacing the traffic signal, relocating city power poles and power lines, as well as constructing a concrete median, asphalt pavement, curb and gutter, curb and gutter inlets, storm sewer, underground detention, curb ramps, erosion control, pavement markings, signs, signal interconnect/ITS, lighting while maintaining vehicular and pedestrian traffic; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, it is recommended that Double Z Construction Company will be awarded the contract for the Project; and
WHEREAS, the Department of Public Service requires funding to be available for the Project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation Grant Fund and OPWC Grants and Loans Fund will be used to pay for a portion of this Project; and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget to establish authority within the correct Project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the Project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund, and the OPWC Grants and Loans Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Double Z Construction Company to meet the requirements of the start date for the Ohio Public Works Commission funding award, and to avoid penalty and to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by Ordinance No. 1896-2022 is amended as follows to establish sufficient authority for this Project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P531034-100000 / Roadway - Sullivant Avenue - Hague to I70 (Voted Carryover) / $ 1,987,551 / ($1,199,630.07) / $787,921
7704 / P538005-100000 / Intersection - Broad St at James Rd (Voted Carryover) / $75,000 / $1,199,630.07 / $1,274,630
SECTION 2. That the transfer of $1,199,630.07, or so much thereof as may be needed, is authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P531034-100000 (Roadway - Sullivant Avenue - Hague to I70), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P538005-100000 (Intersection - Broad St at James Rd), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this Ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $ 3,973,221.31 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G592104 (Broad St at James Rd 110388), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this Ordinance.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $1,162,279.00 is appropriated in Fund 7763 (OPWC Grants and Loans Fund), Dept-Div 5912 (Design and Construction), Grant G592205 (Broad St at James Rd DCZ05), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this Ordinance.
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Double Z Construction Company, located at 2550 Harrison Road, Columbus, Oh 43204, for the Intersection - Broad Street at James Road project ("Project") in the amount not to exceed $5,827,391.25 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project in an amount not to exceed of $582,739.13.
SECTION 6. That the expenditure of $3,973,221.31, or so much thereof as may be needed, is authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G592104 (Broad St at James Rd 110388), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this Ordinance.
SECTION 7. That the expenditure of $1,162,279.00, or so much thereof as may be needed, is authorized in Fund 7763 (OPWC Grants and Loans Fund), Dept-Div 5912 (Design and Construction), Grant G592205 (Broad St at James Rd DCZ05), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this Ordinance.
SECTION 8. That the expenditure of $1,274,630.07, or so much thereof as may be needed, is authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P538005-100000 (Intersection - Broad St at James Rd), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. Funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 12. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.