Explanation
A. Need. This legislation authorizes the Director of Public Utilities to modify the professional engineering services contract with Burgess & Niple, Inc. for the West Fifth Avenue Area Sanitary Sewer System I/I Remediation Study Project. The contract modification amount requested is $1,068,458.03. The contract total including this modification is $4,458,028.59.
The consultant has performed one year of flow monitoring for the development and calibration of the new sewer system model, and has performed field investigations of the sewer system including: the inspection of approximately 130,000 lineal feet of sewer pipe and 600 manholes, and the dye testing of 50 residences and 2000 lineal feet of storm sewers. In addition, the consultant has evaluated the sewer system using the new model and developed recommendations for the mitigation of Designed Sewer Relief (DSR) activations within the area to the 10 year level of service in accordance with the City's Wet Weather Management Plan.
The consultant will optimize the recommended alternatives using the newly adopted Asset Management principles of Triple Bottom Line analysis in a Business Case Evaluation. This process will evaluate the total costs of ownership of the recommended alternatives over a specified life cycle to ensure the City is selecting lowest net present value alternative. The consultant will also evaluate the capacity of portions of the existing storm sewer system within the project area since it was identified during initial field investigations that poor drainage is contributing to the I/I within the system. In addition, the consultant will perform detailed design of the recommended improvements to the 30% development level to ensure that the recommended improvements can be constructed as intended without encountering utility conflicts, easement acquisition issues, etc. Finally, the consultant will coordinate with the developer, and the developer's representatives, for the real estate improvements currently under way in the project area to ensure the feasibility of the recommended improvements.
1.1. Amount of additional funds to be expended: $1,068,458.03
Original Contract Amount: $3,389,570.56
Proposed Modification #1: $1,068,458.03
Proposed Future Modifications: $00.00
Proposed Total Amount: $4,458,028.59
1.2. Reasons additional goods/services could not be foreseen:
The aforementioned Business Case Evaluation used for optimizing improvements was not an item included in the original scope of services to be provided by the consultant. Subsequent to the implementation of the Department of Public Utilities' Asset Management program, it has become apparent that significant cost savings in capital expenditures can be achieved by utilizing a more thorough analysis quantifying all costs of ownership of any recommended improvements from a triple bottom line perspective. The storm sewer evaluation was not included in the original scope, and the referenced drainage issues only became known during the initial field investigations phase. Additionally, throughout the course of the project, items required additional effort beyond that anticipated within the original scope of services to be provided, therefore additional time and money has been spent for the completion of the task items within the original scope, thereby necessitating additional funds for the completion of the original tasks within the contract. Several of the items that were not anticipated, yet required to complete the task items include: additional coordination with residents within the project area, additional flow monitoring and model calibration beyond that originally anticipated in order to ensure the accuracy of the newly developed model, additional sewer cleaning efforts beyond that originally anticipated, and modeling efforts requested by DPU's Private Development Section.
1.3. Reason other procurement processes are not used:
Given the highly technical nature of the project and the specialized knowledge of the project area required to complete the services, it would be more costly to solicit proposals for completions of the services by other parties.
1.4. How cost of modification was determined:
Estimates were provided by the consultant for the number of hours needed to complete the remaining portions of work. Costs were generated using revised hourly rates to adjust the original contract rates approved in 2006.
2. Contract Compliance No.: 31-0885550 | MAJ | Expiration 11-26-12
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State's Unresolved Findings for recovery search.
3. Emergency Designation: Emergency designation is not requested.
4. Fiscal Impact: This ordinance authorizes the transfer and expenditure of $1,068,458.03 from the Sanitary Sewer Build America Bond (B.A.B.'s) Fund and to amend the 2011 Capital Improvements Budget to provide sufficient funding and budget authority for this ordinance.
Title
To authorize the Director of Public Utilities to modify a professional engineering services contract with Burgess & Niple, Inc. for the West Fifth Avenue Area Sanitary Sewer System I/I Remediation Study Project; to authorize the transfer and expenditure of $1,068,458.03 from the Sanitary Sewer Build America Bonds Fund; and to amend the 2011 Capital Improvements Budget. ($1,068,458.03)
Body
WHEREAS, this legislation authorizes the Director of Public Utilities to enter into a contract modification with Burgess & Niple, Inc. for the West Fifth Ave. Area Sanitary Sewer System I/I Remediation Study Project; and
WHEREAS, the contract modification will include the production of a Business Case Evaluation based the initial I/I investigations, inspections, and testing data; and
WHEREAS, the Business Case Evaluation will provide a more thorough analysis of the data to ensure the City is selecting the lowest net present value alternative; and
WHEREAS, original Contract No. EL006581 was authorized by ordinance 1514-2006, passed by City Council October 23, 2006, executed on November 27, 2006, and approved by the City Attorney on November 29, 2006; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds from the Sanitary Sewer Build America Bond Fund (B.A.B.'s) to provide sufficient funding for the project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purpose of providing sufficient spending authority for the project expenditure; and
WHEREAS, the Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the aforementioned professional engineering services agreement with Burgess & Niple, Inc. for the Sewer System I/I remediation West Fifth Avenue Area Project, at the earliest practical date for the preservation of the public health, welfare, peace, property, safety, and; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a contract modification with Burgess & Niple, Inc., 5085 Reed Road, Columbus, Ohio 43220 for professional engineering services of the West Fifth Ave. Area Sanitary Sewer System I/I Remediation Study Project, in accordance with the terms and conditions as shown in the modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer of $1,068,458.03 within the Sanitary Sewer Build America Bond Fund | Fund No. 668 | Obj Lvl Three 6630 | Division of Sewerage and Drainage | Div. 60-05:
From:
Proj. No. | Proj. Name | OCA | Amount
650704-100002 | OSIS Augmentation, Phase 2| 668704 | -$1,068,458.03
To:
Proj. No. | Proj. Name | OCA | Amount
650405-100009 | West 5th Ave Sewer System I/I Remediation | 684059 | +$1,068,458.03
Section 3. That the 2011 Capital Improvements Budget Ordinance No.0266-2011 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein.
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650704-100002 | OSIS Augmentation, Phase 2| 1,297,511 | $229,053 | (-$1,068,459)
650405-100009 | West 5th Ave Sewer System I/I Remediation | $0 | $1,068,459 | (+$1,068,459)
Section 4. That for the purpose of paying the cost of the contract modification, the expenditure of $1,068,458.03, or as much thereof as may be needed, is hereby authorized from the Sanitary Sewer Build America Bond Fund | Fund No. 668 | Division 60-05 | 650405-100009 | 684059 | Object Level Three 6630.
Section 5. That the said construction company, Burgess & Niple, Inc. shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.