..Explanation
BACKGROUND: For the option to purchase Firefighter's Protective Gloves for the Division of Fire. The term of the proposed option contract would be from the date of execution through July 01, 2008 with the option to extend for one additional year.
The Purchasing Office solicited 143 vendors for the purchase of Firefighter's Protective Gloves (SA001772). Of those solicited, 6 had certified MBE status and 2 had certified FBE status. The formal bid opened October 6, 2005. There were thirteen proposals received (MBE: 0; FBE: 0). All proposals were deemed non-responsive for not meeting various requirements of the specifications. The Division of Fire, the largest user, requested that SA001772 be cancelled. Upon evaluation of the bids submitted, the Division of Fire requested that the bid from The Fire House be considered on an informal basis and a contract be established.
The Purchasing Office is recommending award of a contract to the lowest responsible and best bid:
The Fire House, MAJ, CC#31-0953722
Estimated Annual Expenditure: $60,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Fire will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Director of Finance and Management to enter into a contract for an option to purchase Firefighter's Protective Gloves with The Fire House, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 6 2005; and
WHEREAS, all bids were non-responsive and the City rejected the bids and is reconsidering them on an informal basis; and
WHEREAS, the Division of Fire evaluated the bids submitted and requested that a contract be established with The Fire House; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for Division of Fire to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to avoid a lapse in our ability to provide Firefighter's Protective Gloves, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Firefighter's Protective Gloves, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract for an option to purchase Firefighter's Protective Gloves in accordance with Solicitation No. SA001772 considered informally as follows:
The Fire House, Items: All items.
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Sections 329.06 (Formal Competitive Bidding) of the Columbus City Code
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.