Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement servers, software, desktop computers, computer related products and equipment, and associated services. These purchases will be made from pre-established universal term contracts (UTC's), FL002123, with Pomeroy IT Solutions, expiration date March 31, 2007, FL001696, with Resource One Computer Systems, Inc., expiration date March 31, 2007 and FL001717, with Smart Solutions, Inc., expiration date March 31, 2007.
The existing servers are at end-of -life; and the quantity of data supported by these servers will increase over the next years; putting additional demand on the servers. The servers, affected by this purchase, are utilized by various city agencies; and will replace existing servers with current technology, resulting in increased speed and service capacity, and ongoing operational support.
The desktop computers, computer related products and equipment being replaced are outdated and/or obsolete and are used for the running of applications that are very important to the daily operation of various city agencies. Additionally, the desktop computers, computer related products and equipment being replaced do not meet the current minimal City of Columbus specifications/standards. As such, replacement of this equipment is crucial for continued efficiency of city operations. Funds for this purchase are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget.
FISCAL IMPACT
Funds are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget to fund this purchase, which in the aggregate totals $189,103.98. Also, this ordinance authorizes the transfer of funds between Object Levels, to accommodate the expenditure authorized by this ordinance.
EMERGENCY DESIGNATION:
Emergency designation is being requested by the various city agencies to immediately facilitate this purchase as the equipment being purchased is crucial to city operations.
CONTRACT COMPLIANCE
311419297 -- Expiration 03/09/2007 Resource One Computer Systems, Inc.
341403269 -- Expiration 06/04/2007 Smart Solutions, Inc.
611352158 - Expiration 10/05/2007 Pomeroy IT Solutions
Title
To authorize the Director of Finance and Management, for the Department of Technology to establish purchase orders for the purchase of replacement servers, software, desktop computers, computer related products and equipment, and associated services on behalf of various city agencies from pre-established universal term contracts with Pomeroy IT Solutions, Resource One and Smart Solutions; to authorize and direct the City Auditor to transfer $166,532.34 between Object Levels within The Department of Technology Internal Service Fund; to authorize the expenditure of $189,103.98 from the Department of Technology Internal Service Fund; and to declare an emergency. ($189,103.98)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement servers, software, desktop computers, computer related products and equipment, and associated services; and
WHEREAS, the Department of Technology, on behalf of various city agencies, has a need to transfer $166,532.34 between Object Levels in the 2006 Department of Technology Internal Service Fund. Funds for this transfer have been identified and are available in Object Level Three: 03; and
WHEREAS, the existing servers are at end-of -life; and the quantity of data supported by these servers will increase over the next years; putting additional demand on the servers; and
WHEREAS, the servers, affected by this purchase, are utilized by various city agencies; and will replace existing servers with current technology, resulting in increased speed and service capacity, and ongoing operational support; and
WHEREAS, an emergency exists in the usual daily operation of the City in that his purchase will replace existing end-of-life servers with current technology, resulting in increased speed and service capacity, and ongoing operational support, from Smart Solutions and Software House International, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
WHEREAS, the replacement of these desktop computers and computer related products and equipment will mitigate computer related performance problems and will ensure that city agencies can continue to operate at peak efficiency; the desktop computers, computer related products and equipment used by various city agencies are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; and
WHEREAS, an emergency exists in the usual daily operation of the City in that his purchase will replace existing end-of-life servers with current technology, resulting in increased speed and service capacity, and ongoing operational support. Also, the Department of Technology, on behalf of various city agencies, has an immediate need to purchase replacement servers, software, desktop computers and computer related products and equipment, and associated services from established universal term contracts with Pomeroy IT Solutions, Resource One and Smart Solutions, thereby protecting the public health, peace, property, safety and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer $166,532.34 between object levels within the 2006 Department of Technology Internal Service Fund as follows:
From: Div.: 47-02| Fund: 514| Subfund: 001| OCA Code: 280768| Obj. level 1: 03|
Obj. level 3: 3369| Amount: $58,032.34| DoT Operations
From: Div.: 47-02| Fund: 514| Subfund: 001| OCA Code: 286039| Obj. level 1: 03|
Obj. level 3: 3372| Amount: $70,000.00| Arlingate Building
From: Div.: 47-02| Fund: 514| Subfund: 001| OCA Code: 286039| Obj. level 1: 03|
Obj. level 3: 3354| Amount: $25,500.00| Arlingate Building
From: Div.: 47-02| Fund: 514| Subfund: 001| OCA Code: 472411| Obj. level 1: 03|
Obj. level 3: 3358| Amount: $13,000.00| End User Computing
|
To: Div.: 47-02| Fund: 514| Subfund: 001| OCA Code: 472411| Obj. level 1: 06|
Obj. level 3: 6649| Amount: $166,532.34| End User Computing
SECTION 2. That the Director of Finance and Management be and is hereby authorized to purchase replacement desktop computers and computer related products and equipment for the Department of Technology on behalf of various city agencies from established universal term contracts with Pomeroy IT Solutions, Resource One and Smart Solutions.
SECTION 3. That the expenditure of $189,103.98 or so much thereof as may be necessary is hereby authorized to be expended from:
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 472411 -- OBJ Level 1 06 -- OBJ Level 03 6649 -- Amount $166,532.34 - End User Computing
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 472411 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $13,038.64 - End User Computing
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 500147 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $6,151.00 - Health
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 590247 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $3,382.00 - Refuse
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.