Explanation
1. BACKGROUND
The Department of Public Service, Division of Infrastructure Management is responsible for transportation services and provides services including maintaining roadways and other right-of-way infrastructure and treating the roadways for snow and ice. The division has identified nine light duty trucks that need to be replaced due to age and condition. The City has a multiple year Universal Term Contract for these vehicles with George Byers Sons, Inc.
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for light duty trucks for the Department of Public Service, Division of Infrastructure Management.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per 329.19(g):
Geo Byers Sons Holding, Inc., PA004790, Light Duty Trucks, expires 6/30/2024.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for George Byers Sons, Inc. is CC006008 and expires 3/13/2026.
3. FISCAL IMPACT
This is a budgeted expense within the Municipal Motor Vehicle Tax Fund, Fund 2266. Funds are appropriated.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
These expenditures are being made from a Universal Term Contract established for use by the City’s Purchasing Office and as such does not require MWBE goals to be established.
5. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be ordered, built and be available for winter operations and street maintenance as quickly as possible.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for ten light duty vehicles for the Department of Public Service with George Byers Sons; to authorize the expenditure of up to $505,245.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($505,245.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management is responsible for treating Columbus roadways for ice and snow and maintaining roadways; and
WHEREAS, the Purchasing Office established PA004790 for light duty vehicles, George Byers Sons, Inc.; and
WHEREAS, the Department of Public Service Division of Infrastructure Management desires to purchase ten trucks to assist with snow and ice removal and roadway maintenance; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate Universal Term Contract with George Byers Sons, Inc. in accordance with the terms, conditions and specifications of PA004790 on file in the Purchasing Office; and
WHEREAS, is necessary to authorize the expenditure of up to $505,245.00 with George Byers Sons, Inc. for the purchase of ten light duty vehicles comprised of three Escape sport utility vehicles, two F-250 pickup trucks, two F-350 pickup trucks, and three F-550 pickup trucks; and
WHEREAS, City Council approval is required to expend more than $100,000.00 on a Universal Term Contract without bidding the purchase; and
WHEREAS, these expenditures are being made from a Universal Term Contract established for use by the City’s Purchasing Office and as such do not require MWBE goals to be established; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate Universal Term Contracts with George Byers Sons, Inc. so the equipment can be ordered before the current purchase agreement and contract ends so the vehicles can be used to maintain the safety of the traveling public, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with George Byers Sons, Inc. for the purchase of nine light duty trucks for the Department of Public Service.
SECTION 2. That the expenditure of $505,245.00, or so much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. City Council authorizes the expenditure of more than $100,000.00 with George Byers Sons, Inc., on Universal Term Contract PA004790, light duty trucks.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.