Explanation
Background:
This ordinance will authorize the transfer of $900,000.00 within the voted Recreation and Parks Bond Fund No. 702 and to amend the 2011 Capital Improvements Budget to allow for funding for administration and to remove Emerald Ash Borer (EAB) infested and damaged trees.
This ordinance will establish an auditor's certificate and authorize the expenditures for EAB management, park improvements, and the purchase of needed equipment through the City of Columbus Purchasing office.
All bids will be obtained and contracts awarded using City Code 329, however this legislation will set up all the required funding to enter into contracts with the vendors on an as-needed basis.
In order to commence the removal of the infested and hazardous trees immediately, we are requesting the authorization of $900,000.00 in Voted Bond Funds and the authorization for the Director of Recreation and Parks and the Director of Finance and Management to enter into various contracts relating to the EAB management process and equipment needs.
All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. The equipment list below provides estimates only.
In order to have all the equipment available for the removal of Emerald Ash damaged and other large trees, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding has been finalized.
Competitive bids will be solicited and opened by the Purchasing Office or obtained through any current universal term contract for the following pieces of equipment:
Item Estimated Cost
Log Truck #2 $260,000.00 Log Truck #1 under Ord. 1326-2011
Aerial Lift $175,000.00
Chipper Truck $95,000.00
Chipper $55,000.00
2 pickup trucks $28,000.00
1 compact car $14,000.00
$627,000.00
Emergency legislation is required to proceed with the removal of hazardous and infested trees immediately.
Fiscal Impact:
$900,000.00 is required and budgeted in the Voted Recreation and parks Bond Fund 702 to meet the financial obligations of these various expenditures.
Title
To authorize the transfer of $900,000.00 within the Recreation and Parks bond Fund; to amend the 2011 Capital Improvements Budget; to authorize the Director of Recreation and Parks to enter into various contracts for tree removal and management of the Emerald Ash Borer infestation; to authorize the Director of Finance and Management to enter into various contracts for the purchase of equipment and vehicles for the Recreation and Parks Department; to establish an auditor's certificate in the amount of $900,000.00; to authorize the expenditure of $900,000.00 from the Recreation and Parks Bond Fund; and to declare an emergency. ($900,000.00)
Body
WHEREAS, the department of Recreation and Parks will solicit competitive bids for the management and removal of infested and hazardous trees; and
WHEREAS, the Purchasing Office will solicit competitive bids to acquire various equipment and vehicles for the Recreation and Parks Department; and
WHEREAS, the department of Recreation and Parks will provide necessary staff to administer this project and staff costs will be reimbursed as part of this funding; and
WHEREAS, funding is available for these purchases from unallocated balances within the Recreation and Parks Voted Bond Fund 702; and
WHEREAS, funds are being moved to alternate project within Fund 702 to establish correct funding locations for this project; and
WHEREAS, the 2011 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Fund 702 for Emerald Ash Borer projects; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contracts for tree removal and management due to the hazardous nature thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $900,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
440006-100000 643056 6621 $80,000.00
440006-100001 720601 6621 $200,000.00
510011-100002 721102 6621 $237,000.00
510017-100045 721745 6621 $126,202.00
510035-100010 723510 6620 $133,798.00
510035-100045 723545 6620 $123,000.00
TO:
Project OCA Code Object Level 3 Amount
510039-100002 723902 6621 $98,000.00
510039-100002 723902 6651 $30,000.00
510039-100002 723902 6652 $627,000.00
510039-100002 723902 6680 $145,000.00
SECTION 2. That the 2011 Capital Improvements Budget Ord. # 0266-2011 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 440006-100000 /UIRF Projects/ $850,000 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 440006-100001 /Harrison West Bikeway/ $200,000 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510011-100002 /Blackburn Pool Improve/ $486,131 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510017-100045 /Battelle Park Improve/ $126,202 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510035-100010/ HVAC Improve/ $3,874,840.00 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510039-100045/ Shelter Improve/ $123,000.00 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510039-100002/ Emerald Ash Borer/ $0.00 (Voted 2008 Debt. SIT Supported)
AMENDED TO:
Fund 702; Project 440006-100000 /UIRF Projects/ $770,000,000 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 440006-100001 /Harrison West Bikeway/ $0 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510011-100002 /Blackburn Pool Improve/ $249,131 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510017-100045 /Battelle Park Improvements/ $0 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510035-100010/ HVAC Improvements/ $3,741,042 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510039-100045/ Shelter Improvements/ $0.00 (Voted 2008 Debt. SIT Supported)
Fund 702; Project 510039-100002/ Emerald Ash Borer/ $900,000.00 (Voted 2008 Debt. SIT Supported)
SECTION 3. That the Director of Finance and Management be and is hereby authorized to enter into contracts as listed within this legislation on behalf of the Recreation and Parks Department.
SECTION 4. That the purchase of equipment and vehicles, through the City of Columbus Purchasing system, is necessary for existing operation, and future removal of damaged trees.
SECTION 5. That the Director of Recreation and Parks is herby authorized to enter into contracts as listed within this legislation on behalf of the Recreation and Parks Department.
SECTION 6. That reimbursement of staff time related to Emerald Ash Borer Administration is necessary.
SECTION 7. That the expenditure of $900,000, or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Build America Bond Fund No. 702, Dept. 51-01 as follows:
$98,000 Project No. 510039-100002 Emerald Ash Borer, Object Level 3 #6621, OCA Code 723902
$30,000 Project No. 510039-100002 Emerald Ash Borer, Object Level 3 #6651, OCA Code 723902
$627,000 Project No. 510039-100002 Emerald Ash Borer, Object Level 3 #6652, OCA Code 723902
$145,000 Project No. 510039-100002 Emerald Ash Borer, Object Level 3 #6680, OCA Code 723902
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 10. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive andmost responsible vendor(s) to the Director of Recreation and Parks and or the Director of Finance and Management.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.