Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with URS Corporation - Ohio, in the amount of $241,985.63, for the Mound Street Booster Station Improvements Project, Division of Water Contract No. 2029.
The purpose of this project is to prepare a complete set of drawings and contract documents for the demolition of the existing station and the construction of a new booster station on a proposed site adjacent to the existing booster station site. The Mound Street booster station was constructed in 1932 and many of its components are approaching the end of their expected service life. In July of 2012 the station suffered severe damage from a storm. The structure and roof have been temporarily repaired for short term use.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: By completing this project, the Mound Street Booster Station will be rebuilt with new equipment including pumps motors and electrical equipment. This booster station is critical to meet peak demands of the Mound District area of the water distribution system. The project will incorporate measures, such as energy efficient lighting, to reduce the energy demand of this facility.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. experience of team, 3. ability to perform expeditiously, 4. past performance on similar projects, 5. environmentally preferable offeror, and 6. local workforce.
Requests for Proposals (RFP's) were received on May 17, 2013 from URS Corporation - Ohio, and MS Consultants, DLZ Ohio, Chester Engineers, Hazen and Sawyer, CCI Engineering Services, Stantec Consulting Services, and American Structurepoint.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to URS Corporation - Ohio.
The Contract Compliance Number for URS Corporation - Ohio is 34-0939859 (expires 7/2/15, MAJ). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against URS Corporation - Ohio.
4. FUTURE MODIFICATION: A future modification to the agreement is planned during the construction phase of project for the consultant to provide O&M Ready services. The scope of this work is still to be developed, therefore, the estimated cost of this future modification is not available at this time.
5. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with URS Corporation - Ohio for professional engineering services for the Mound Street Booster Station Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $241,985.63 within the Water Build America Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($241,985.63)
Body
WHEREAS, eight technical proposals for professional engineering services for the Mound Street Booster Station Improvements Project were received on May 17, 2013; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to URS Corporation - Ohio; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a professional engineering services agreement for the Mound Street Booster Station Improvements Project with URS Corporation - Ohio; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Build America Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Mound Street Booster Station Improvements Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Mound Street Booster Station Improvements Project with the best, most responsive, and responsible bidder, URS Corporation - Ohio, 277 W. Nationwide Boulevard, Columbus, Ohio 43215; in the amount of $241,985.63; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $241,985.63 within the Department of Public Utilities, Division of Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690236-100000 (carryover) | Water Main Rehab | 609236 | -$151,822.31
609 | 690236-100028 (carryover) | Eastmoor Area WL | 623628 | -$90,163.32
609 | 690459-100000 (carryover) | Mound Distr. Booster Sta. | 609459 | +$241,985.63
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690236-100000 (carryover) | Water Main Rehab | $151,823 | $0 | -$151,823
609 | 690236-100028 (carryover) | Eastmoor Area WL | $105,814 | $15,650 | -$90,164
609 | 690459-100000 (carryover) | Mound Distr. Booster Sta. | $0 | $241,987 | +$241,987
SECTION 4. That an expenditure up to $241,985.63 is hereby authorized for the Mound Street Booster Station Improvements Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690459-100000 (carryover), OCA Code 609459, Object Level Three 6621.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.