Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the Universal Term Contract with Motorola Solutions Inc. and to issue a purchase order for the purchase of Fire and EMS emergency related equipment.
The Division of Fire has an immediate need to purchase radio communications equipment from Motorola Solutions Inc. to replace aging equipment used in emergency response.
BID INFORMATION: Motorola Solutions Inc. ~ FID #361115800 / Vendor #007169 ~ The Division of Fire requests the purchase of thirty-one (31) radios and related communications equipment for the current apparatus fleet in the amount of $207,151.81. The City of Columbus Purchasing Office has a Universal Term Contract for these purchases via PA005455 exp. 12/31/2026.
EMERGENCY DESIGNATION: Emergency action is requested for the EMS and radio communications equipment to avoid delays in purchasing due to potential supply chain shortages.
FISCAL IMPACT: This project is budgeted for in the 2025 Capital Improvement Budget.
Title
To authorize the Finance and Management Director, on behalf of the Department of Public Safety, to associate all general budget reservations resulting from this ordinance with the Universal Term Contract with Motorola Solutions Inc. and issue a purchase order for radio communications equipment in the amount of $207,151.81; to amend the 2025 Capital Improvement Budget; to authorize the transfer of $207,151.81 between projects in the Safety Voted Bond Fund; to authorize the expenditure of $207,151.81 from the Safety Voted Bond Fund; and to declare an emergency. ($207,151.81)
Body
WHEREAS, the Division of Fire has an immediate need to purchase radio communications equipment from Motorola Solutions Inc. to replace aging equipment used in emergency response; and
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Public Safety, to issue a purchase order to Motorola Solutions Inc. for the purchase of related EMS and radio communications equipment needed by the Division of Fire; and
WHEREAS, the City has a UTC with Motorola Solutions, Inc., for radio communications used for emergency response, and therefore this purchase does not require that it be bid as that has already been done; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Director of the Department of Finance and Management to order the items now in order to avoid to delays in purchasing due to potential supply chain shortages all for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. To authorize the Finance and Management Director, on behalf of the Department of Public Safety, to associate all general budget reservations resulting from this ordinance with the Universal Term Contract with Motorola Solutions Inc. and issue a purchase order for radio communications equipment in the amount of $207,151.81, on behalf of the Division of Fire.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer said funds within the Safety Voted Bond Fund per the account codes in the attachment to this ordinance at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the transfer of cash and appropriation in the amount of $207,151.81 is hereby authorized between projects within the Safety Voted Bond Fund, per the account codes in the attachment to this ordinance
SECTION 4. That the 2025 Capital Improvement Budget is hereby amended as follows in order to provide sufficient budget authority for this ordinance.
Fund | Project Name (Funding Source) |Project Number | Current Authority | Revised Authority | Difference__
7701 Fire Apparatus Replacement - Platform Ladders (Voted Carryover) P340151-100000 $8,568,035.00 $8,360,883.00 ($207,152.00)
7701 Fire Equipment -(Voted Carryover) P340123-100000 $0.00 $207,152.00 $207,152.00
SECTION 5. That the expenditure of $207,151.81, or so much thereof as may be needed, is authorized in Fund 7701 (Safety Bond Fund), Dept-Div 3004 (Division of Fire), Project P340123-100000 (Fire Equipment) per the account codes in the attachment to this ordinance.
SECTION 6. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 3 above.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.