Explanation
Background: This ordinance authorizes and directs the Administrative and Presiding Judge of the Franklin County Municipal Court to establish a purchase order with Stenograph LLC for 15 new Diamante steno machines. These specific machines are currently only manufactured by Stenograph. As a result, it is requested that the provisions of competitive bidding by waived.
The cost to maintain the new Diamante machines is significantly less than the current machine that the court is using. The new machine is paperless and the maintenance agreements cost less per year.
Contract Compliance: 36-4143020 Expiration 01/13/11
Fiscal Impact: Funding for this purchase is available within the Franklin County Municipal Court's 2009 computer fund budget.
Emergency action is requested to allow the financial transaction to be posted in the city's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Title
To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to establish a purchase order with Stenograph LLC for 15 new Diamante steno machines; to authorize the appropriation and expenditure of $78,010.00 or so much as may be needed from the court computer fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($78,010.00)
Body
WHEREAS, the Franklin County Municipal Court has a need to update their steno machines; and
WHEREAS, the Diamante machines are paperless and therefore are consistent with the green initiative; and
WHEREAS, funding is available for this purchase within the Franklin County Municipal Court's 2009 computer fund; and
WHEREAS, it is in the best interest of the city to waive competitive bidding and procure the needed Diamante machines for Stenograph LLC; and
WHEREAS, an emergency exists in the daily operation of the Franklin County Municipal Court in that it is immediately necessary for the Administrative and Presiding Judge of the Franklin County Municipal Court to establish a purchase order with Stenograph LLC, to authorize the expenditure for the purchase of 15 new Diamante steno machines, thereby preserving the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Administrative and Presiding Judge be and hereby is authorized to establish a purchase with Stenograph LLC on behalf of the Franklin County Municipal Court for the purchase of Diamante steno machines.
SECTION 2. That the appropriation and expenditure of $78,010.00, or so much as may be needed, be and hereby is authorized within the Franklin County Municipal Court, department number 2501, computer fund, fund number 227, subfund number 001, oca 250340, object level 1 - 02, object level 3 - 2193, to pay the cost thereof.
SECTION 3. That in accordance with 329.27 of the Columbus City Code, this Council finds the best interest of the city is served by waiving, and does hereby waive Section 329.06 (Competitive Sealed Bidding) of the Columbus City Code.
SECTION 4. That for the reasons state in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor either approves or vetoes the same.