Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend a contract, associated with purchase order EL003835, for software license and support services, for the Medical Manager Software application, provided by Mount Carmel Health Systems, on behalf of the Columbus Health Department. Medical Manager is a critical application that enables the Columbus Health Department the ability to operate five major clinical operations which provides an extensive array of services, such as patient registration, appointment scheduling, monitoring and tracking of patient test results, processing of medical records, and generation of reports to help manage clinic operations. The original contract was executed with the option to renew each year on the expiration or anniversary date.
FISCAL IMPACT:
During fiscal year 2006, the Department of Technology (DoT) encumbered $113,800.00, for services associated with Medical Manager Software application. In fiscal year 2005, the Department of Technology (DoT) encumbered $43,954.01, for related services. Also, in 2004 DoT expended $75,000.00 with Mount Carmel Health Systems, for related services. Funding for this modification, in the amount of $120,000.00 is budgeted and available within the Department of Technology's internal services fund, with a coverage period of twelve months, extending through March 31, 2008.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase, as the software license, application and support services being purchased are crucial to city operations.
CONTRACT COMPLIANCE: 311439334 Non-Profit Organization
Title
To authorize the Department of Technology Director to modify and extend a contract with Mount Carmel Health Systems, for software license and support, associated with the Medical Manager application, on behalf of the Columbus Health Department; to authorize the expenditure of $120,000.00 from the Department of Technology's internal services fund; and to declare an emergency ($120,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and extend a contract, associated with purchase order EL003835, for software license and support services, for the Medical Manager software application, provided by Mount Carmel Health Systems, on behalf of the Columbus Health Department; and
WHEREAS, in May 2002, the city's IT capital investment advisory panel approved the clinic application proposal for implementation and funding; and
WHEREAS, the original contract was executed with the option to renew each year on the expiration or anniversary date; and
WHEREAS, Medical Manager is a critical application that enables the Columbus Health Department the ability to operate five major clinical operations which provides an extensive array of services, such as patient registration, appointment scheduling, monitoring and tracking of patient test results, processing of medical records, and generation of reports to help manage clinic operations; and
WHEREAS, this modification will extend the contract with a coverage period of twelve months, through March 31, 2008; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is necessary to modify and extend the contract with Mount Carmel Health Systems to maintain for software license and support of a clinical application for the preservation of the public health, peace, property, safety, and welfare; now therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Department of Technology Director be and is hereby authorized to modify and extend a contract with Mount Carmel Health Systems, for software license and support, for the Medical Manager application, on behalf of the Columbus Health Department.
SECTION 2. That the expenditure of $120,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Subfund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $120,000.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.