Explanation
Background: This ordinance authorizes the Finance and Management Director , to associate all general budget reservations resulting from this ordinance with and to establish purchase orders for the purchase of (1) F550 truck cab chassis and associated up-fitting for use for the Fleet Management Division. This truck will provide mobile tire removal and installation citywide. The purchase order for the vehicle purchase and upfitting will be issued from Universal Term Contracts (UTC) that were previously established by the City of Columbus Purchasing Office.
This ordinance authorizes the Finance and Management Director to establish purchase orders with Ricart Properties, Inc, (PA007217) for the acquisition of (1) F550 truck cab chassis by the Fleet Management Division for subsequent use citywide.
Ricart Properties, Inc Vendor# 004963, - Light Duty Vehicles - expires 6/30/2027 (85,647.44)
This ordinance also authorizes the Finance and Management Director to establish purchase orders with Ace Truck Body (PA007572) for the purchase of one (1) tire service truck up-fitting by the Fleet Management Division for subsequent use citywide.
Ace Truck Body Inc, Vendor# 004484, PA007572 - Vehicle Upfits UTC - expires 12/31/2027 ($83,995.00)
This vehicle will be purchased as replacements for older, high mileage, and high maintenance vehicles currently in service. This vehicle is fuel efficient and will relieve the city of maintenance expenses and general upkeep costs. Investing in this unit will reduce overall maintenance costs and petroleum fuel consumption.
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract as per the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This ordinance seeks authority to expend $169,642.44 from the Fleet Management Capital Fund from a previously established Universal Term Contract for the acquisition of a vehicle and related up-fitting parts/services on behalf of the Division of Fleet Management.
Emergency action is requested. Market volatility and supply chain issues have created unpredictable price increases in the automobile industry. In order to avoid any potential additional increases, emergency action is respectfully requested.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to associate all general budget reservations resulting from this ordinance with and to establish purchase orders from previously established Universal Term Contracts (UTCs) for the purchase of vehicles for use citywide with Ricart Properties, Inc; to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with and to establish purchase orders from previously established Universal Term Contracts (UTCs) with ACE Truck Body Inc., for the purchase of associated up-fitting; to authorize the expenditure of $169,642.44 from the Fleet Management Capital Fund; and to declare an emergency. ($169,642.44)
Body
WHEREAS, The Division of Fleet Management has a need to replace older high mileage and high maintenance vehicles; and
WHEREAS, the replacement of these vehicles will reduce maintenance, service, and fuel-related costs associated with ongoing ownership of older vehicles; and
WHEREAS, two Universal Term Contracts (UTCs) have been established through the formal competitive bidding process of the Purchasing Office for trucks and up-fitting services; and
WHEREAS, Ricart Properties, Inc successfully bid and was awarded contract PA007217 - Light Duty Trucks, expires 6/30/27; and
WHEREAS, Ace Truck Body Inc, successfully bid and was awarded contract PA007572 - Vehicle Upfits UTC - expires 12/31/2027; and
WHEREAS, funding for (1) F550 truck cab chassis and associated up-fitting is budgeted and available within the Fleet Management Capital Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management in that it is immediately necessary to authorize the Director to associate all general budget reservations resulting from this ordinance with and to establish various purchase orders and contracts for the purchase of (1) F550 truck cab chassis and associated up-fitting for use by various City Departments to mitigate any potential delays and unpredictable price increases in the automobile industry, all for the immediate presentation of the public health, peace, property, safety and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Fleet Management Division, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement, is hereby authorized to associate all general budget reservations resulting from this ordinance with and to establish purchase orders from previously established Universal Term Contracts for the acquisition of (1) F550 truck cab chassis and associated up-fitting for use city wide with the following vendors:
Ricart Properties, Inc Vendor# 004963, - Light Duty Vehicles - expires 6/30/2027
Ace Truck Body Inc, Vendor# 004484, PA007572 - Vehicle Upfits UTC - expires 12/31/2027
SECTION 2. That the Director of the Department of Finance and Management, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders for price increases related to supply chain delays, inventory unavailability, transportation of ordered vehicles and model year changes.
SECTION 3. That the expenditure of $169,642.44, or so much thereof as may be necessary, in regard to the actions authorized in Sections 1, be and is hereby authorized and approved from the Fleet Management Capital Fund 5205, in Object Class 06 per the accounting codes in the attachment to the ordinance: See Attached File: Ord 0757-2026 Legislation Template.xls
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.