Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Office of Construction Management with HKI Associates, Inc. for professional engineering services associated with the renovation of the exterior of the building at 1393 East Broad Street. The services will include the assessment and investigation of the facility with special attention to the exterior walls, man doors, and windows. Further services will include the assessment and investigation of the parking lot and walkways.
Requests for Proposals were sent to nine firms: Braun & Steidl Architects, Inc., Hardlines Design Company (FBE), Harris Design Services (MBE), HKI Associates (MBE), Meacham & Apel Architects, Inc., Mull & Weithman Architects, Inc., O.A. Spencer, Inc. (MBE), and Shremshock Architects, Inc. The City received two proposals, from HKI Associates, Inc. and Shremshock Architects, Inc. Per City Codes 329.11, the Project Manager and Management Analyst II recommended HKI Associates, Inc. to the Finance and Management Director. The Finance and Management Director agreed with this recommendation. HKI Associates Inc. was selected due to the work they performed on the Maloney Health Center assessment. HKI Associates, Inc. displayed a talent for identifying issues in existing structures. The cost of this contract was negotiated with HKI within the context of the available budget.
Emergency action is requested so that the assessment may proceed quickly, thereby facilitating the quick identification of problems areas at 1393 East Broad Street.
Fiscal Impact: Sufficient funding for this project is available in the Facilities Management Capital Improvement Fund. HKI Associates, Inc. Contract Compliance Number 31-1305016, expiration date 08/14/2008.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with HKI Associates, Inc. for professional engineering services associated with the renovation of the exterior of the building at 1393 East Broad Street; to authorize the expenditure of $45,000.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($45,000.00).
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to evaluate the exterior of 1393 East Broad Street due to recent discoveries of normal decay, and
WHEREAS, it is necessary to complete a full assessment of the exterior of the structure before proceeding to fix said problems, and
WHEREAS, it is the recommendation of the Finance and Management Director to contract with HKI Associates, Inc. in order to provide these needed services, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract HKI Associates, Inc. for professional engineering services associated with the renovation of the exterior of the building at 1393 East Broad Street, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with HKI Assocaites, Inc. for professional engineering services associated with the renovation of the exterior of the building at 1393 East Broad Street.
SECTION 2. That the expenditure of $45,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Department/Division No.: 45-50
Fund: 733
Project: 570032
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6681
Amount: $45,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.