Explanation
Need: There is an immediate need to authorize the expenditure of $100,000.00 for miscellaneous renovation projects at various Division of Police facilities from the Safety Voted Bond Fund.
Bid Information: Funds are needed for various projects under $20,000.00 that do not require contracts. The competitive bidding process is followed and once competitive bids are received, funds are encumbered against the certificate; this has been a standard method of operation for smaller projects.
Contract Compliance: N/A
FISCAL IMPACT:
Various renovation projects are awaiting funding. Funds are available in the Police Division's Safety Voted Bond Fund for these purchases.
Title
To authorize and direct the Director of Public Safety to expend $100,000.00 for miscellaneous renovations of various Division of Police facilities from the Safety Bond Fund, and to declare an emergency. ($100,000.00)
Body
WHEREAS, the renovation of various Division of Police facilities has been approved as part of Capital Improvement Project No. 330021 (Police Facility Renovation); and
WHEREAS, it is now necessary to provide funds for miscellaneous renovations of various Division of Police facilities; and
WHEREAS, funds are needed for various projects under $20,000.00 that do not require contracts; and
WHEREAS, once competitive bids are received, funds are encumbered against the certificate; and
WHEREAS, all expenditures from this project will be in compliance with competitive bid practices as set forth in the City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police in that is immediately necessary to authorize the Director of Public Safety to enter into various purchase orders for miscellaneous projects for the Division of Police facilities, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Safety be and is hereby authorized to expend, as needed, for various police facility renovations for the Division of Police.
Section 2. That the expenditure of $100,000.00 in regard to the action authorized in Section 1 be and is hereby authorized and approved as follows:
DIV FUND OCA OBJ LV #1 OBJ LV #3 PROJECT
30-03 701 644476 06 6620 330021
Section 3. That City Council recognized that this ordinance does not identify the vendor/contractor with whom the contract will be awarded. City Council understands that by adopting this ordinance the final decision regarding the lowest best responsive and responsible bidder for such contract is being left to the determination of the Director of Public Safety. Due to timing factors City Council is satisfied that it is in the best interests of the City to both authorize and delegate that final contracting decision to the Director of Public Safety.
Section 4. That the procurement of all materials, supplies, equipment, construction, service and professional service shall be conducted in accordance with the provisions of Section 329.06 unless otherwise provided in Sections 329.07, 329.13, 329.22 or 329.24.
Section 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.