Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase HP and Lexmark Printers for the Purchasing Office, to and including December 31, 2003. Formal bids were opened by the Purchasing Office on June 22, 2000. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA001244JY). Contract number FL000392, with Pomeroy Computer Resources was established in accordance with bids received. Their contract compliance number is 31-1227808. The present contract expires June 30, 2003. The Department of Technology needs additional time to analyze the market place and City agency needs before bid specifications can be written.
1. Amount of additional funds: The estimated annual expenditure for the contract is $150,000. Each agency must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The market for printers has changed. Additional time is needed to analyze the market.
3. Reason other procurement processes not used: The same exact product is required as originally bid.
4. How cost was determined: The cost, terms and conditions are in accordance with original agreement.
FISCAL IMPACT: No funding is required to extend the option contracts. Each agency must set aside their own funding for their estimated expenditures.
In order to provide uninterrupted service and supply this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase HP and Lexmark Printers, with Pomeroy Computer Resources, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend contract number FL000392 at current prices and conditions to and including , and it is in the best interest of the City to exercise this option; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL000392 for an option to purchase HP and Lexmark Printers thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL000392 with Pomeroy Computer Resources to and including December 31, 2003.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.